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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are looking for a Works Coordinator for our Integrated Facilities Management business line.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Location: TBC - Multi site Coordination

Role Purpose

An exciting opportunity has arisen for a Works Coordinator to join JLL’s Integrated Facilities Management business. The Works Coordinator will provide information to Permit applicants/Vendors regarding the building Permit requirements, inspection and general requirements of the Permit Process. This will include the administration of JLL an Client systems to ensure contractual compliance.

As a Works Coordinator your main responsibilities will include the communication with various teams across the portfolio to ensure compliance, preventing any procedural delays with an excellent level of attention to detail and proactive mindset.  You will assist with vendor oversight, reporting and data processing. You will work as part of a team but with a strong emphasis on independent outcome.

What this job involves but not limited to :

Job Responsibilities:

Coordinate permit requests and scheduling with various Vendors & Site ManagersLiaise with vendors with the intent to book service visits.To obtain a Method Statements & Risk Assessments for the works being requested, check the details are correct and obtain further clarification of details if the method statements fail to reflect the works being carried out.Ensure all relevant RAMS attached to the PermitIssue of additional client permits such as Isolation & Hot Works Permits.Check that the works are being carried out within the H & S @ Work  and Electricity @ Work ActsRaising/submitting requests (ServiceNow Changes) to cover Critical Engineering Services.Ensure that the works are carried out within the conditions of the JLL SSoW PolicyIdentify from RAMS risks to the clients business.Liaise with JPM & contractors should works impinge on other works or BusinessMeet with internal teams for project updates and assist with any issuesCoordinate with Project Managers regarding construction schedules and permit requirementsManage permit expirations and renewalsOrganize and track all permits.Completing Weekly/Monthly reportsFile proper paperwork required to obtain permits.

Desired Skills and Experience:

Excellent communication skills, both written and oralStrong organizational skillsExperience using Microsoft Office Suite (Excel & Word)Ability to Multi-taskMust be proactive and able to work independentlyMust be able to maintain a high level of accuracy and pay close attention to detail

Sound like you? To apply you need to be able to demonstrate the following skills and experience:

Prior experience in facilities, property management or related field (preferred)Superior administration skills and attention to detailKnowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageousUnderstanding of basic technical aspects of built environment(Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageousThe ability to effectively deal with stressful situationsThe ability to work independently

You also need to be:

Self-motivated; confident & energeticGoal-oriented – able to focus on meeting all performance targetsA strong communicator – good presentation skills and possess strong verbal & written communication skills

Critical Competencies for Success

Firm First mind-setAble to cooperate and work well with others to meet targetsSupport the team effectively as and when neededProven ability to commit to flawless execution while complying with firm’s procedures and standards

Client Focus & Relationship ManagementDemonstrate and ensure to instil a culture in the team that match our ‘I am JLL’ core behaviours and values of being an Expert, Proactive, Innovative, Versatile, Team Player and valuing the CustomerAble to interact with the general client staff & vendors with easeAbility to manage conflict and conflicting prioritiesDemonstrates ability to work with vendors to deliver efficient servicesDemonstrates proactive & professional approach to customer serviceHas a customer-oriented attitudeOrganizational SkillsProven ability to manage multiple and complex tasks on a daily basisDemonstrates ability to prioritize and manage the completion of reports in an efficient and timely manner

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers.

Location:

On-site –London, GBR

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email EMEATA@jll.com or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process.   Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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