JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Workplace Coordinator

What this job involves:  

Provide general overall Facilities Management services including continuous monitoring of facility and creating a best-in-class workplace experience. Work with facility manager(s) to handle routine facility management operations, including procurement of supplies and services, assigning work orders within CMMS, issuing purchase orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing of accounts payable and accounts receivable. 

Supporting tasks for site events and regular workplace programming to ensure any assigned tasks for the group or our sub-contractors are completed.

What your day-to-day will look like:

Finance

Keep a database of the client´s accounts, sub accounts and combinations per site.Keep an archive of received, approved, processed, and paid invoices.Allocating the costs against cost centres default by the client.Collecting and matching invoices against purchase orders.Be the Point of Contact for finance matters for the local managers, local stakeholders, landlords and the serviced offices individually.Keep control of expected costs and flag any significant variance.Ad hoc reporting.Ensure accuracy of all financial data.All invoice payments to third parties are submitted in a timely manner.All invoice discrepancies are acted upon and resolved in a timely manner

Facilities

Assist Facility Management Team with tactical planning for the team’s goals and objectives and completion of day to day workloadProvide facility specific assistance to the project management team as needed or requestedManage and maintain small facility management tasks as assignedCoordinate/support special events in support of client or JLLProvide support for meetings and conference room reservations as needed and directedAssist with the coordination and scheduling of maintenance activities

Knowledge, Skills & Abilities

Skills & Knowledge

Superior customer service skills and orientationAbility to maintain professionalism at all times under stressful situationsAbility to plan and manage work under time constraintsAbility to multitask and work without direct supervisionExperience working within Corrigo or other CMMS/Automated Work Order system.Proficient in MS Office, Google suites, and possess strong written, verbal and people skillsStrong organizational skills and collaborative style

Other Abilities

Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

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Location:

On-site –Surrey, GBR

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email EMEATA@jll.com or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process.   Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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