Details **Open Date** 08/19/2025 **Requisition Number** PRN42862B **Job Title** Administrative Assistant **Working Title** Volunteer Program Coordinator **Job Grade** D **FLSA Code** Nonexempt **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Variable **Work Schedule Summary** Monday through Friday, 8:30 a.m. to 5:00 p.m., with weekends and evenings required for concerts and special events. **VP Area** President **Department** 00340 - Red Butte Garden & Arboretum **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $20.00 - $25.00/ hourly, depending on experience **Close Date** 11/19/2025 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** Red Butte Garden & Arboretum ( RBGA ) is one of the largest botanical gardens in the Intermountain West and together with the University of Utah, is the State Arboretum of Utah. We are located on 100 acres in the foothills on the eastern edge of the University of Utah campus. The Garden has welcomed guests since 1985 and consists of over 21 acres of developed gardens and five miles of hiking trails winding through an extensive Natural Area. The Garden which is community-funded, is renowned for its numerous plant collections, display gardens, 590,000 springtime blooming bulbs; including a vast collection of daffodils; gorgeous private event spaces, a world-class outdoor concert series, and award-winning horticulture-based educational programs. Red Butte Garden & Arboretum is seeking a detail-oriented, tech-savvy Volunteer Program Coordinator to support all aspects of managing our robust volunteer program. This role is ideal for someone who enjoys working with people while also excelling in data tracking, scheduling, and volunteer systems. The Volunteer Program Coordinator will help manage volunteers across all areas of the Garden, including private tours, garden guide shifts, evening concerts (May through September), and large-scale events such as Garden After Dark, Blooming with Pride, and the Member Block Party. This position also assists in planning and executing the annual Volunteer Recognition Event in January. The ideal candidate will be highly proficient in Excel and database management (Volgistics preferred), capable of handling complex scheduling, and comfortable navigating shifting volunteer availability. **Responsibilities** + Assist in recruitment, retention, and recognition of volunteers + Field phone and email inquiries about the Garden and its volunteer program + Assist in interviewing new volunteers to determine availability and area of interest; place individuals accordingly + Assist in new volunteer orientation and training sessions + Regularly communicate with departments to track volunteer activity and evolving volunteer needs + Assist in volunteer incentive and awards programs + Maintain and update current volunteer database (Volgistics preferred) + Help manage volunteers for evening concerts from May through September + Schedule and manage volunteers for private tours and garden guide shifts + Manage volunteers at special events such as Garden After Dark, Blooming with Pride, the Member Block Party, and other events + Help plan and conduct the annual Volunteer Recognition Event in January + Provide on-site support and supervision for volunteers during events as needed + Perform additional duties as assigned to support the success of the Volunteer Program This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. **Work Conditions** Nearly continuously: office environment **Work Environment and Level of Frequency typically required** Nearly Continuously: Office environment. **Physical Requirements and Level of Frequency that may be required** Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. **Minimum Qualifications** Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** + Experience planning and executing volunteer recognition efforts + Prior experience supervising, training, or supporting volunteers or staff + Flexibility to work evenings and weekends as needed + A demonstrated commitment to Red Butte Garden’s mission of connecting people to plants and the beauty of living landscapes + This position may require prolonged periods of standing and walking. Must be capable of performing these physical duties as part of the role. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.