Are you an organized, proactive individual who thrives in a dynamic environment? Veterinary Emergency & Specialty Hospital, located in West Springfield, is looking for a dependable Part-Time Administrative Assistant to support our leadership team and help keep daily operations running smoothly.

Compensation:

$18.00–$20.00/hourAnticipated Schedule:Monday–Friday | 10:00 AM – 2:00 PMAbout the Role:
In this key support role, you’ll work closely with our Operations Coordinator, Hospital Director, HR Manager, OSHA/DEA Officer, and Inventory Specialist. You'll be a vital part of ensuring our hospital functions efficiently behind the scenes—helping both our people and our patients.

Key Responsibilities:Provide general administrative support for hospital operationsMaintain organized filing systems (personnel files, medical records, vendor invoices)Assist with onboarding new employees and preparing new hire paperworkSupport accounts receivable tasks (processing payment plans, client communications, follow-ups)Run errands (bank, post office, office supplies, etc.)Troubleshoot tech issues by coordinating with remote IT supportMonitor and manage forgotten client items (e.g., carriers, prescriptions)Help coordinate staff engagement events and activitiesPerform data entry and miscellaneous office support tasksSupport inventory operations as neededAssist in organizing and returning cremains to clients with care and accuracyIdeal Candidate:Strong attention to detail and organizational skillsExcellent communication and follow-up abilitiesComfortable juggling multiple priorities and wearing many hatsProficient with basic tech troubleshooting and willing to learn new systemsApproachable, professional, and committed to a supportive team cultureWhat to Expect:A Supportive Environment: Join a team that works like a TEAM. We foster a welcoming atmosphere where every team member feels valued, supported, and encouraged to grow. From seasoned experts to those just starting out, we believe in mentorship and collaboration.Opportunities for Growth: At VESH, learning never stops. We take pride in mentoring and guiding newer team members. You'll have the chance to expand your knowledge and refine your skills in a supportive environment.Commitment to Excellence: We believe in providing nothing but the best for our patients. Our team utilizes cutting-edge equipment and techniques to deliver top-notch care, ensuring every pet receives the treatment they deserve.

About Us:
Like human medical specialists, VESH supports primary care veterinarians with the evaluation and treatment of pets affected by trauma, chronic issues, serious illness, or unusual disorders requiring advanced training along with providing critical & emergency pet care.

We offer a variety of specialty services including Advanced Imaging (CT), Internal Medicine, Surgery, and of course Emergency and Critical Care.

For more information about our hospital, please visit https://www.veshdeerfield.com.

Ethos Veterinary Health is at the forefront of innovation and world-class medicine. As the premier network of over 140 specialty and emergency hospitals across North America, Ethos brings together a dedicated community of more than 1,500 specialized doctors providing care for nearly 2 million pets annually. The integrated and collaborative network of veterinary professionals utilize state-of-the-art technology and a scientific, evidence-based approach to deliver compassionate, unparalleled care and rewarding careers. Committed to revolutionizing veterinary medicine, Ethos sets the standard in veterinary excellence. Discover more at EthosVet.com.

Ethos Veterinary Health offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees.  The team can provide more information about compensation and benefits for your specific location during the process.  For positions based in Colorado, Ethos provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.
 
Ethos Veterinary Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.