Job Description
We are seeking a dedicated Medical Office Assistant to join our clinical team. This role involves providing clinical support and ensuring efficient patient flow while maintaining high standards of care and documentation.
ResponsibilitiesEnsure efficient patient flow and prepare treatment rooms and equipment for patient examinations.Provide appropriate procedural support following department-specific guidelines.Perform initial intake of patients, including interviewing patients and families to obtain chief complaints, vital signs, and allergy information.Accurately record and update relevant patient information.Perform daily Quality Controls (QC) for all Point of Care (POC) testing and obtain specimens.Accurately perform and record patient POC testing per policy.Under provider and/or RN direction, perform tracking and retrieval of patient lab/diagnostic testing results to facilitate timely provider review and follow-up.Assist with the administrative functions of the patient prescription renewal process in accordance with policy.Provide cross-coverage for other appropriate clinical roles and support departmental medical record audits.Clean and stock patient care rooms between patients and maintain appropriate inventories of all medical supplies.Stock and maintain all patient-related forms and educational materials.Utilize equipment appropriately and notify the Practice Manager in a timely manner of equipment/facility breakdown or damage.Ensure documentation is legible and falls within the appropriate MA scope and organizational documentation guidelines.Demonstrate accuracy in basic data entry and data retrieval of paper/electronic patient records.Essential SkillsMedical assistingKnowledge of cardiologyAppointment schedulingUnderstanding of medical terminologyInsurance verificationFront desk operationsPossession of a Medical Assistant DiplomaReliability and punctualityPhlebotomy skillsCustomer service experienceExperience with internal medicineProficiency with Epic and data entryAdministrative support capabilitiesAdditional Skills & QualificationsAbility to travel to satellite locations may be required.Awareness of safety needs and a basic knowledge of medical terminology, infection control, risk management, and environment of care policies.Willingness to ask questions, seek clarifications, and assistance when needed.Understanding of the organization's environment of care.Work Environment
The candidate will work in two offices located in Smithtown and West Islip. The shift is Monday to Friday, either 8 AM to 4 PM or 9 AM to 5 PM, with an 8-hour shift including a half-hour unpaid lunch (paid for 7.5 hours per day). No weekend work is required. The role requires familiarity with taking manual vitals, using holter monitors, and performing EKGs.
Company Benefits
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Pay and BenefitsThe pay range for this position is $18.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Smithtown,NY.
Application Deadline
This position is anticipated to close on Aug 22, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.