Job Description

Job Summary 

The Trauma Registrar is responsible for collecting, entering, and maintaining comprehensive trauma patient data in the trauma registry database. This role ensures the accuracy, completeness, and integrity of trauma data to support quality improvement, performance monitoring, research, and compliance with state and national trauma reporting standards. The Trauma Registrar collaborates closely with trauma program leadership, clinical teams, and regulatory bodies to support trauma program goals and accreditation readiness. 

Essential Functions

Identifies eligible trauma patients for inclusion in the trauma registry based on established criteria. Enters and maintains detailed trauma data, including demographic, clinical, procedural, and outcome information, in the trauma registry system. Reviews medical records and provider documentation to ensure accuracy, completeness, and consistency of data. Performs regular audits and validation of trauma registry data to ensure data integrity and compliance with internal and external standards. Generates reports for use by trauma program leadership, clinical teams, regulatory agencies, and national databases. Supports the trauma program’s performance improvement initiatives by compiling data for quality assurance and benchmarking. Tracks trauma outcomes such as length of stay, complications, mortality, and readmissions for internal and external reporting. Assists with preparations for trauma center re-verification, including documentation review and submission of required data. Collaborates with the Trauma Program Manager/Director, trauma medical staff, and emergency department personnel to facilitate accurate data collection and process improvements. Ensures compliance with trauma data submission guidelines, including those outlined by the American College of Surgeons (ACS), state trauma systems, and other accrediting bodies. Performs other duties as assigned. Complies with all policies and standards.

Qualifications

0-2 years of experience in a healthcare setting including patient registration, medical office scheduling, or front desk/admissions required and 0-2 years of experience in customer service required 1-2 years of experience with trauma registry databases (e.g., NTDB, TRACS, or similar systems) and familiarity with ICD coding preferred

Knowledge, Skills and Abilities

Strong understanding of medical terminology, anatomy, and physiology. Knowledge of trauma coding guidelines, data abstraction methods, and registry inclusion criteria. Familiarity with national trauma standards, including those from ACS and state trauma systems. Excellent attention to detail and commitment to data accuracy. Proficiency with trauma registry software, electronic health records, and Microsoft Office applications. Strong organizational and time management skills. Ability to maintain confidentiality and adhere to data privacy standards. Effective written and verbal communication skills.

Licenses and Certifications

ATSRCB - Certified Trauma Registrar preferred