Job Description:

Responsibilities

To be shared amongst the transactional team

Accounts Receivable

· Relationship management of both internal and external stakeholders to ensure invoice queries are dealt with promptly.

· Responding to queries from customers and chasing outstanding payment

· Monitor regular payment of machine accounts – prepare monthly schedule

· Prepare new account applications for approval by Transactional Finance Manager

· Review ongoing credit limits – suggest changes where required

· Issue monthly statements and weekly payment reminder notices

Accounts Payable

· Registering invoices daily, matching to purchase order and seeking stakeholder approval.

· Management of all supplier portals to ensure accurate cost capture.

· Statement reconciliation in line with departmental timetable.

· Processing BACS and manual payments when required (multi currency).

· Data maintenance of supplier accounts including the setting up of new supplier accounts.

· Identify and log queries, liaise with suppliers and internal staff to resolve effectively

· Complete monthly statement reconciliations for the 80 suppliers

· Follow ITW intercompany process to ensure all invoices processed and paid on time.

· Review old balances on AP or GRNI for correctness

· Complete inter co reconciliation and prepare monthly netting schedule

Cashbook

· Checking and verifying bank transactions

· Daily posting of receipts & payments in line with departmental requirements.

· Prepare weekly and Month end bank reconciliation.

General/Other

· Ensuring there is a clear record of financial transactions (income and expenditure) in accordance with organisational and tax authority requirements

· Preparing ledger balances, control accounts and statements, reconciling all the figures

· Identifying and correcting or referring any errors or accounting discrepancies

· Preparing reports at each month end

· Providing cost and revenue information in the required formats to the relevant people

· Delivering reliable administrative accounting support and customer service

· Perform duties in line with audit requirements.

· Outlook Mailbox maintenance.

· Complete any other ad hoc transactional tasks as required.

· Help support implementation of new ERP system

Job Requirements:

Experience/Skills/Attributes

· Accounts payable/receivable experience.

· Great interpersonal and communications skills.

· Self-disciplined.

· Good team working skills.

· The ability to work to tight deadlines and be able to work under pressure.

· Good Excel Skills required.

· Attention to detail/accuracy.

· Forward thinking with a focus on continuous improvement.

· Team player with the ability to act autonomously.