Job Posting Title:

Texas Parents Associate Director

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Hiring Department:

Texas Parents Association

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Jul 07, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The Associate Director of Texas Parents provides leadership, supervision, and support for the programs and initiatives of the department. This position serves a critical role in the design and implementation of a variety of programs, with primary responsibility for Family Orientation. The Associate Director is responsible for developing and maintaining campus-wide collaboration and partnership, aligning policies and practices with the Office of the Dean of Students, and focusing on program growth so that Texas Parents serves all Longhorn families and parents. Additionally, this position will manage assessment planning and reporting.

Responsibilities

Effectively develop, plan, direct, coordinate and manage all aspects and logistics of The University of Texas at Austin's signature programs and initiatives, with primary responsible for the multiple Family Orientation programs and related parent conferences including, but not limited to, fall and summer incoming freshmen and transfer, athletics and international. Align goals of the programs within the overall mission of Texas Parents and the Office of the Dean of Students. Serve on the Orientation Logistics committee as needed.  Work with the Director of develop and manage budgets and strategic plans for key Texas Parents initiatives.Execute a comprehensive program for stakeholders during Family Orientations and other Texas Parents programs, as needed. Working closely with multiple departments within the University's academic and non-academic sectors, devise a curriculum and schedule of topical and relevant opportunities for parents to include welcome sessions, resource fairs (Longhorn Neighborhoods), choice sessions, college/school sessions as well as meals and/or social activities included in registration fees. Attend all orientation sessions and serve as master of ceremonies presenter for Family Orientation content. Coordinate responses to Family Orientation emails, calls and registration management requests.Create and maintain central Texas Parents department timeline and project-specific timelines for planning, execution and post-event assessment for Texas Parents programs, communications and events. Develop Texas Parents assessment plan and attend required Division meetings. Analyze results in relation to identified goals. Responsible for data entry and management. Produce reports related to program attendance, programming, expenses, trend identification, and post-event analyses.Effectively develop, plan, direct, coordinate and manage all aspects and logistics of Mike Wacker Award and Staff Merit Awards including processes assigned to student staff regarding applications, confirmations and selection committee materials. Promote awards to appropriate audiences to increase nominations.Coordinate all student and volunteer staffing for Family Orientation and other parent conferences including creating job descriptions, recruitment, interviewing, scheduling, training, supervision and evaluation. Collaborate with Program Coordinator for Office Management and Communication for human resource and communication processes.Serve as a contributing staff member, contribute to a team-centric and collaborative environment, functioning capably in a dynamic, fast-paced office. Keep abreast of current events as they pertain to students and their families. Perform other duties as assigned and serve in the absence of the Director of Texas Parents when necessary.

Required Qualifications:

Bachelor's degree. Experience in student affairs administration. Experience supervising staff. Experience developing, directing and executing orientations or other major programs in a university setting. Six years of experience coordinating or administering a program. Demonstrated expertise with attention to detail, accuracy and problem solving. Exceptional organizational and planning skills. Experience providing exceptional and professional customer service, and operating both independently and as a vital part of a team. Exceptional writing skills and verbal communication skills. Proficient computer skills, including Microsoft Word, Excel, PowerPoint, and experience using a database program such as FileMaker Pro or Access. Knowledge of programs, organizations and activities at The University of Texas at Austin.

Preferred Qualifications:

Master's degree in Higher Education Administration or a related field. At least eight years of experience in student affairs administration, performing roles similar to the essential functions of the position. Experience at a large, public institution. Experience building partnerships and collaborating across departments. Experience supervising professional staff. Knowledge of UT Austin policies and procedures, and UT history and traditions. Proven ability to assess learning outcomes and program impact.

Salary

$80,000

Working Conditions

Work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Lifting and moving (membership benefit items), reaching, pushing, pulling. Work under stress, under deadlines, as a team member, independently, in a shared office space with interruptions and with overlapping projects.

Work Shift

Work location is on the main University of Texas at Austin campus. Standard work hours are Monday – Friday, from 8am – 5pm. Work additional hours during peak times, including early mornings, evenings and weekends, especially during the summer months during Family Orientation. Regular and punctual attendance at the workplace required. Must be eligible to work in the United States on a full-time basis for any employer without sponsorship.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.