About the Role

We are seeking a highly skilled and proactive Project/Team Coordinator (Program Coordinator) to provide essential support to our account teams. In this role, you will ensure efficient and effective management of projects within agreed priorities and timescales, maintaining the highest quality standards while adhering to budgets. You will work with various internal and external stakeholders.

The role can be home or office based.

Job Purpose

Provide skilled, proactive project coordination support to assigned account team(s) and allocated projects

Ensure efficient project management with minimal supervision

Maintain internal project tracking systems

Maintain internal/client databases and documentation

Prepare for team meetings, including scheduling, material preparation, and minute-taking

Maintain client publication tracking tools (e.g., Datavision, PubStrat)

Assist with financial tracking of projects, including preparing hour reports and invoice schedules

Coordinate arrangements for client, authors, and faculty/KOL meetings

Assist in proposal, budget development, and pitch presentation development

Organize own workload, prioritizing work through regular discussions with Manager

Organize travel and accommodation for team members, make arrangements for client visits and off-site meetings

Skills and Experience required for the role:

Degree preferred, e.g., Life Science, Marketing, Business qualifications

Project and team coordination; Experience within the medical communications environment would be an advantage

Advanced proficiency in Word, PowerPoint, Excel, SharePoint and Outlook;

Strong interpersonal and communication skills

Excellent organizational and multi-tasking abilities

Accuracy and attention to detail

Team player with client-focused approach

Motivated, proactive, flexible approach

Confidentiality and professional demeanor

Proficient use of the English language