This role will coordinate university career fair activities, manage key HR leadership events, support executive candidate scheduling, and assist with basic HR reporting. The ideal candidate thrives in a fast paced environment and demonstrates strong organizational and communication skills. This position is responsible for supporting the mission, vision, and values of Upstream Rehabilitation. This position supervises direct and indirect reports.
Responsibilities:
Coordinate University Career Fair Activities: Plan and execute logistics for campus recruitment events, including registration, booth setup, materials, and staffing.Coordinate Key HR Leadership Events: Organize and manage internal HR leadership meetings, summits, and offsites, including venue selection, agenda development, and attendee communications.Schedule Executive Candidates for Interviews: Manage complex interview scheduling for senior-level candidates, ensuring seamless coordination between candidates, hiring managers, and interview panels.Complete Basic HR Reports: Prepare and distribute routine HR reports (e.g., headcount, turnover, recruitment metrics) using available systems and templates.Support Campus Recruitment Strategy: Coordinate cross-function support.Track and Report Event Metrics: Monitor outcomes of career fairs and HR events, providing insights and recommendations for continuous improvement.Expense & Budget Tracking: Organizes monthly expenses and aligns against budget and future projected spend.Other duties as assigned.Qualifications:
Bachelor’s degree in Human Resources, Business Administration, or related field or equivalent experience2+ years of experience in HR coordination, talent acquisition, or event planningStrong organizational and time management skillsExcellent written and verbal communicationProficiency in Microsoft Office and HRIS/reporting toolsAbility to manage multiple priorities and meet deadlinesAbility to travel up to 10% of the time.Physical Requirements:
This position is subject to inside environmental conditions: protections from weather conditions but not necessarily from temperature changes; exposed to noise consistent with indoor environment.This is a full-time position operating within normal business hours Monday through Friday, with an expectation of minimum of 40 hours per week; May be required to attend special events some evenings and weekends, or work additional hours as needed.This position is subject to sedentary work.Constantly sits, with ability to interchange with standing as needed.Constantly communicates with associates, must be able to hear and speak to accurately exchange information in these situations.Frequently operates a computer and other office equipment such as printers, phone, keyboard, mouse and copy machines using gross and fine manipulation.Constantly uses repetitive motions to type.Must be able to constantly view computer screen (near acuity) and read items on screen.Must have ability to comprehend information provided, use judgement to appropriately respond in various situations.Occasionally walks, stands, pushes or pulls 0-20 lbs., lifts 0-20 lbs. from floor to waist; carries, pushes, and pulls 0-20 lbs.Rarely crawls, crouches, kneels, stoops, climbs stairs or ladders, reaches above shoulder height, lifts under 10 lbs. from waist to shoulder.This job description is not an all-inclusive list of all duties that may be required of the incumbent and is subject to change at any time with or without notice. Incumbents must be able to perform the essential functions of the position satisfactorily and that, if requested, reasonable accommodations may be made to enable associates with disabilities to perform the essential functions of their job, absent undue hardship. Upstream Rehabilitation is an Equal Opportunity Employer, we do not discriminate on the basis of race, color, national origin, religion, political affiliation, sex (including pregnancy), sexual orientation, gender identity, age, disability, marital status, or veteran status.
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Upstream Rehabilitation is an Equal Opportunity Employer that strives to provide an inclusive work environment where our differences are celebrated for the value they bring to our communities, our patients and our teammates. Upstream Rehabilitation does not discriminate on the basis of race, color, national origin, religion, gender (including pregnancy), sexual orientation, age, disability, veteran status, or other status protected under applicable law.