With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Reports to: Senior Supply Chain Manager 

JOB PURPOSE

To carry out procurement activities for goods and services as per laid down procurement policies procedures and processes while maintaining high standards of integrity and accountability.

MAJOR RESPONSIBILITIES

Planning

Establish and communicate priorities based on customer needs. Contribute to cross-functional planning activities.Engage with Partners / Sub-Grantees in procurement planning process.Advise on, and participate in development of consolidated procurement plan and sourcing strategyDevelop sources of competitive advantage to ensure that the supply chain management function supports the achievement of the organization's source of competitive advantage

Strategic Sourcing

Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines for the assigned categories.Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.Lead negotiations for the assigned Categories.Supervise the procurement processes and assist work relating to sourcing through needs assessment & spend analysis Lead on the preparation and review of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process.Facilitate Procurement Committee meetings and ensure that proper documentation is maintained.Lead on all grants related procurements.

Supplier relationship and contract management

Accurately complete the master data management form (or contract/supplier register)Lead on Monitoring and completing contract close-out, renewal or retender, as appropriate for the assigned categoriesEnsure that contractual conditions and performance indicators are understood by the suppliers.Identify & resolve or escalate contract-related issues both internally and externally.Analyse supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement. Contract Implementation management based on the contract terms and conditions and SLA

Procurement Execution

Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers.Ensure that all Purchase requisitions are processed within the required timelines to ensure that goods, services and works are delivered at the right price, time and place

Data Management and analysis

Collect and analyze organization-wide supply chain data to support decision-makingProvide support in the implementation of the business metrics to monitor SCM performance and alerting management when the performance trigger is violatedConduct spend analysis to support strategic sourcing activities, and Supplier Relationship ManagementPrepare/review summary report of supplier bid responses for Procurement Committee award decision meetings

Process, Procedure and Policy

Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.Advice management regarding any challenge / risks / impractical guidelines.Collect customer feedback relating to the policies, processes and guidelines, and report to National Office Management for improvements or changeReview with Partners / Sub-Grantees, their SCM Policies and procedures . to identify any gaps, document them under assessment reports, and capture under capacity building plans.

Systems Development & Implementation

Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor

Control & Compliance

Develop risk identification & assessment tools, registers and other tools and assess SCM related risks in risk connect.Ensure everything is done on the provision system including filing and record keeping process for supply chain activities and ensure procurement audit trail is always available.Monitor adherence to control measures and compliance with WV supply chain policies and guidelines.Escalate any form of breach of controls, frauds, non-compliance, misappropriation of WV funds and assets related to SCM identified during the monitoring process.Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD.Review Partners / Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans.Periodically monitor the progress on implementation of recommendations and update the management of all parties

Training and capacity building

Conduct Partners' / Sub-Grantees' capacity assessment and capacity building plans as per set framework / guidelines.Train the Partners / Sub-Grantees based on the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management.Coordinate, participate in, and/or train staff from Supply Chain Staff and other WVI Departments on WVI Procurement Policies, Processes, and Systems

Supervision of staff

Manage the performance of direct reports through performance reviews, frequent conversations and other method as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement.Ensure direct reports in Supply Chain understand Procurement Policies, Processes, and Systems.Plan and coordinate departmental meetings to review status of tasks and updateLead monthly appropriate review meeting to address open procurement issues/performance and provide solution.

Any other duties

Participate in committee & Task forces requiring supply chain input or guidance.  Any other duty that may be assigned by the supervisor or designee 

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Education, training, license, registration, and certification

A member of the Chartered Institute of Procurement & Supply (CIPS,)

Required Professional Experience

University degree in Business Administration, Procurement or similar degree, or equivalent experience.A master’s degree in a relevant field will be an added advantage.Post graduate qualification in Purchasing and Supplies Management from CIPS.At least 5 years' experience in Procurement or Supply Chain with experience in managing staff.Computer literate with excellent working knowledge in MS Office.Experience in working with Enterprise Resource Platform (ERP’s)

Preferred Knowledge and Qualifications

High professional ethics and integrityGood interpersonal and organizing skillsMust be a committed Christian, able to stand above denominational diversitiesStrong communication skills.Experience working in the INGO at a similar role is an added advantage

Advert start date: 18th July, 2025

Advert end date: 24th July, 2025.

Applicant Types Accepted:

Local Applicants Only