FleetPride is the largest after-market distributor of heavy-duty truck and trailer parts in the U.S. with some of the best and brightest people in the business! Partner with the best in the heavy-duty industry and apply today!

GENERAL JOB DESCRIPTION 

The Supply Chain Coordinator’s primary responsibility is to support the Buyers by submitting and tracking purchase orders with a specific focus on import orders. Creation and tracking of import POs includes coordination with Buyers, the FleetPride China team, international vendors, Transportation and our ocean freight forwarder, and the distribution centers. 

DUTIES & RESPONSIBILITIES 

Support buying team from PO creation date to receipt for an assigned set of vendors 

Process PO confirmation emails to confirm PO's in the system manually, load tracking notes, and forward any PO issues to appropriate staff 

Work with the buyer and vendor to align order size and transportation options (e.g. FCL, LCL, consolidation) to balance cost and speed 

Ensure POs are booked with the ocean freight forwarder 

Utilize reports from the ocean freight forwarders as well as vendors moving their own ocean freight to update expected receipt dates and identify issues for problem solving 

Compare PI to PO to ensure accuracy, research and resolve any discrepancies before approving. Ensure final commercial invoices match proforma amounts and request payment if the vendor requires a deposit. Assist finance with any audits, research and/or cash projections. 

Run open PO reports to send to vendors to get tracking or ETA for open PO lines 

Run unconfirmed PO report to send to vendors to confirm receipt of PO 

Identify process improvement ideas and work with the appropriate teams to operationalize 

EDUCATION & TRAINING 

High School Diploma or equivalent required 

KNOWLEDGE & EXPERIENCE 

3-5 years of administrative experience including experience working with purchase orders 

Excellent data entry skills 

Ability to communicate and build relationships with vendors and employees. Experience working with international teams is preferred. 

Intermediate to advanced user knowledge of Microsoft Excel  

Experience with AS400 software or other ERP systems is preferred 

SKILLS & ABILITIES 

Active Listening: Giving full attention to what other people are communicating to improve mutual understanding.  

Analysis: The ability to use logic to examine and measure a problem. 

Communicating: Conveying information to others in an effective manner. 

Time management:  Managing one’s time productively and efficiently. Ability to organize and prioritize tasks. 

Reading Comprehension:  Understanding written sentences and paragraphs in work related documents. 

Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do. 

Mathematics: The ability to use math to solve problems. 

Service orientation:  Actively looking for ways to help people. 

Persistence:  The ability to maintain focus to formulate complex reporting or communication projects that meet the needs of those requesting the project. 

Oral Expression:  The ability to communicate information and ideas in speaking so others will understand. 

Oral Comprehension:  The ability to understand information and ideas presented through spoken words and sentences. 

Written Comprehension:  The ability to understand information and ideas presented in writing. 

Written Expression:  The ability to communicate information and ideas in writing so others will understand. 

WORKING CONDITIONS 

WORK ENVIRONMENT 

The performance of this position may require exposure to the warehouse areas where certain areas may require the use of personal protective equipment such as steel toed shoes and safety glasses. The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found in a typical office environment. 

PHYSICAL DEMANDS 

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. 

Occasional lifting of items up to 25 pounds (files, computer printouts on occasion) 

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor. 

FleetPride is the leader in the industry comprised of retail, service, distribution and wholesale divisions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.