Job Description:

The Invoice Processor Supervisor oversees and leads a team of Invoice Processors to ensure accurate and timely processing of vendor invoices and other financial transactions. This role is responsible for maintaining effective workflows, verifying invoice accuracy, resolving discrepancies, and ensuring compliance with company policies and accounting standards. The Supervisor will monitor the performance of team members, provide training and guidance, and collaborate with other departments to facilitate smooth financial operations. This position will involve preparing reports, handling escalated issues, and improving processing procedures to enhance efficiency and accuracy.

KEY RESPONSIBILITIES - ESSENTIAL FUNCTIONS

Supervise a team of Invoice ProcessorsAssign and monitor daily tasks to ensure timely processing of invoicesTrain, mentor, and evaluate team members’ performance, providing feedbackFulfill analytical reports and data requests for FinanceChampion control and reconciliation procedures and process to ensure accurate client billingMaintain a collaborative team attitude that fosters creative developments within the organizationEnsure that all invoices are reviewed, approved, and processed accuratelyValidate and verify invoices against purchase orders, contracts, and receiving documentsResolve discrepancies or issues with suppliers and vendors promptlyEnsure compliance with internal control procedures and company policiesPrepare and review reports related to outstanding invoices, and payment schedulesDevelop and maintain positive relationships with vendors and suppliersAddress inquiries related to billing, payment status, and resolve any invoicing issues or disputesProvide invoices and detailed pricing information during auditsRecommend and implement process improvement, efficiency, and communications initiatives.Maintain and update processes and procedures documentationExplain terms and conditions to managers, clients and interested partiesOther special projects as assigned

LEADERSHIP RESPONSIBILITIES

Number of Direct Reports: Approx. 10-12

COMPETENCIES - SKILLS

Strong analytical and organizational skillsAbility to work with varying seniority levels, including staff, managers, clients, and external partnersMust have the ability to work in a fast-paced environmentStrong knowledge of invoice systemsExcellent problem-solving skillsStrong attention to detailExcellent communication and interpersonal skillsAbility to handle confidential information and maintain discretion

EDUCATION AND EXPERIENCE

Bachelor's Degree preferredMinimum 3 years’ experience in Accounts Payable, Billing, Invoice Processing, or Finance requiredMinimum 1-year supervisory experience required

JOB SPECIFICATIONS and WORK ENVIRONMENT

Work Environment: This position is in Schaumburg, Illinois and operates in a professional office environment; Hybrid (3 days) schedule in officePosition Type/Standard Schedule: Full time position, Monday thru FridayTravel: No travel required for this position

DISCLAIMER

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Our Benefits

Wheels recognizes benefits are a significant part of your employee experience, and we've created a robust benefits package that is market-leading, competitive offerings so you and your family can receive outstanding care. Please click here for an overview of the benefits available to you and your family.

Pay Range:

$64,000-$89,600

The base salary range for this position is listed above. This position is eligible to participate in the annual incentive plan which is based on company performance and individual performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience, education, certifications, skill level and expertise, and may vary from the amounts listed here.

EEO Statement
 Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.

Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.