Keywords Studios LA is a premier provider of multimedia content localization and audio production services. From its offices and beautiful on-site recording studio in the heart of Burbank, Keywords Studios Los Angeles collaborates with top-tier streaming platforms, broadcasters, content creators, publishers for the gaming and media & entertainment industries.

We are looking for a detail-oriented and proactive Subtitling Vendor Assistant to support our operations within the Media & Entertainment service line. This role plays a key part in ensuring that the right linguistic resources are in place to meet fast-paced project demands across global markets. Reporting to the Resource Management Specialist, the Vendor Assistant will help source, onboard, and coordinate freelance linguists for a variety of subtitling projects for film, TV, and streaming content.

Job Responsibilities

Resource Coordination & Onboarding Support the Resource Management Specialist in identifying, recruiting, and onboarding qualified freelance linguists, editors, and QA specialists across multiple languages. Coordinate testing and evaluation workflows in collaboration with internal stakeholders and language leads. Maintain accurate records of resource qualifications, availability, and onboarding status in internal systems. Project Support Assign resources to subtitling projects based on language requirements, availability, and performance history. Track project schedules and ensure resourcing needs are met for on-time and high-quality deliveries. Act as the liaison between linguists and project managers to facilitate smooth task assignments. Database & Reporting Keep internal tools and trackers updated, including rate cards, availability logs, performance data, and recruitment pipelines. Generate resource utilization and performance reports as requested by the Resource Management Specialist or team leads. Vendor Relations Communicate with freelancers on scheduling, onboarding, project expectations, and general inquiries. Help build and maintain strong relationships with high-performing language specialists.