Job Description

Title:  STS Supplier Onboarding and Administration Specialist 

Division: Finance, Business Process Excellence 

Reports to: STS Manager 

Location:  Czech Republic

Position Overview  

Our Global Business Solutions (GBS) organization plays a pivotal role in designing, governing, and executing global processes. Within GBS, the Source to Settle (StS) organization takes charge of ensuring the timely and efficient processing of employee purchase orders, supplier invoices, and payments. The StS process encompasses various critical activities, including Vendor Master Data setup, Supplier Onboarding, Purchasing, Invoicing, Settlements, as well as StS Support.  

"The STS Supplier Onboarding and Administration Specialist is responsible for managing the end-to-end supplier onboarding process within Global Business Solutions (GBS) organization, ensuring timely and efficient processing of purchase orders, supplier invoices, and payments." 

Position Responsibilities  

Primary responsibilities for this position include, but are not limited to, the following:  

Supplier Onboarding Management and Fraud Prevention: 

Serve as the single point of contact for supplier onboarding for all stakeholders, both internal and external (suppliers). 

Be accountable for the full end-to-end supplier onboarding process for assigned cases, ensuring governance management and support for existing supplier data changes. 

Proactive follow-up (phone & email) with the suppliers who have not finalized their registration 

Serve as an important front-end gatekeeper to prevent fraud cases for the organization  

Process Execution and Compliance: 

Execute the onboarding process according to the standard support model and established tools. 

Ensure the application of adequate internal controls as needed. 

Follow, execute & safeguard the fraud prevention process strictly  

Issue Resolution and Escalation Management: 

Proactively evaluate cases, identify issues, and bring solutions to minimize escalations with suppliers and procurement. 

Handle escalations and resolve complex cases effectively. 

Ensure proper defect resolution by analyzing data and specific cases, conducting root cause analysis, and implementing corrective actions. 

Training and Knowledge Management: 

Participate training for new joiners and provide ongoing knowledge refreshers for the team. 

Collaboration and Communication: 

Cooperate closely with IT, Procurement, Finance and VMD teams regarding system issues and process improvements. 

Represent the SOA team in client visits/calls and cross-functional communications. 

Conduct regular phone calls with vendors to foster strong partnerships, streamline operations, and proactively prevent potential fraud events. 

Education & Experience 

Bachelor’s Degree in Business, Accounting, or Finance 

Minimum of 3 years of experience in a finance or accounting department of a multinational company preferred and 2 years in current position 

Minimum of 2 years of relevant work experience with a demonstrated record of customer focus and project delivery 

Business process knowledge, together with demonstrated skills in project implementation is a plus. 

Apex Supplier Portal experience is a plus 

Business level of English and French language (both written and spoken) 

Technical/Soft Skills Requirements 

SAP Experience Required 

Intermediate to Advanced PC skills (MS Excel, Word, PowerPoint) required 

Ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness 

Ability to implement support around a long-term vision and milestones needed to drive the realization of that vision 

Positive, engaging disposition with high personal integrity, credibility, and energy. 

Good communication skills and ability to manage stakeholders’ requests in an efficient and assertive manner 

Advanced problem-solving and analytical skills with a proactive management style to implement new processes 

Results-oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication. Process improvement orientation, innovation and change agent. Migration experience 

Project Management skills desired 

Strong ability to coordinate and manage multiple projects 

Willingness to travel for meetings and projects (