**Working Title** **: Document Management Services Supervisor** **Job Class: State Program Administrator Supervisor Senior** **Agency: Public Employees Retire Assoc** + **Job ID:** 86835 + **Location:** St. Paul + **Telework Eligible** : No + **Full/Part Time** : Full-Time + **Regular/Temporary:** Unlimited + **Who May Apply:** Open to all qualified job seekers + **Date Posted:** 06/13/2025 + **Closing Date:** 06/26/2025 + **Hiring Agency/Seniority Unit:** Public Employees Retire Assoc / Pub Employ Retire Assoc-MMA + **Division/Unit:** Adm-Supv, Case Work & Education + **Work Shift/Work Hours:** Day Shift + **Days of Work:** Monday - Friday + **Travel Required** : No + **Salary Range:** $30.10 - $43.59 / hourly; $62,849 - $91,016 / annually + **Classified Status:** Classified + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) **:** Yes **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. PERA is currently seeking a Document Management Services Supervisor in the Account Information Management division. This position exists to administer and coordinate daily operations of PERA’s document management and benefit application processing activities. Key responsibilities include: + Plan, direct and supervise employees, program activities, projects, and business functions which review and maintain the data integrity and security of member, employer and agency records. + Develop and implement strategic vision and action plans for data management and benefit application operations to ensure that division staff, members, and participating governmental entities comply with legal and administrative requirements. + Coordinate continuity of operations for the team and serve as designated PERA liaison for the Retirement Services Building (RSB). This position is not telework eligible and is expected to work full-time in PERA's St Paul office. **Minimum Qualifications** **_*Only applicants whose application and resume clearly demonstrate fulfillment of each minimum qualification listed below will be considered for this position. Ensure your resume contains descriptions of your work experience sufficient for comparison against the requirements stated below. Also indicate the beginning and ending month and year for each job held._** + Four years of professional experience coordinating or administering operations or services governed by federal and state law, such as pensions, deferred compensation, Social Security, insurance, healthcare, banking, or public assistance programs, that includes at least two (2) years of demonstrated leadership experience. Demonstrated leadership experience may include any of the following: + Experience as a supervisor, team lead, lead worker, OR project lead + Completion of a State leadership development program, such as Emerging Leaders Institute (ELI) or Senior Leadership Institute (SLI) + Completion of a similar or equivalent leadership development program through another organization * A Master’s degree in Accounting, Organizational Management, Business or Legal Administration, Finance, Human Resources or Public Administration may substitute for 1.5 years’ of experience. A Bachelor’s Degree in Accounting, Organizational Management, Business or Legal Administration, Finance, Human Resources or Public Administration may substitute for one (1) year of experience. Years of experience **_must_** **_clearly_** demonstrate the following: + Supervisory skills sufficient to plan, develop, and organize available resources, including policy, budget, personnel regulations, contract provisions, and labor-management relations. and planning responsibilities + Experience maintaining the confidentiality of data and information in accordance with standard data practices and regulations + Advanced human relations skills and diplomacy including skills such as coaching, listening, conflict resolution, change management, problem-solving, and meeting facilitation to a wide variety of audiences + Advanced oral and written communication skills sufficient to communicate complex concepts and make effective presentations to a variety of audiences including employees and stakeholders + Strong organizational skills and experience in managing multiple projects, prioritizing and developing and implementing detailed work plans, performance measures, and data integrity analysis in an effective manner **Preferred Qualifications** + A Master’s or Bachelor’s degree in Accounting, Organizational Management, Business or Legal Administration, Finance, Human Resources or Public Administration + Knowledge of and experience working with and applying federal, state and local laws, regulations, and policies governing pension and benefit programs such as Minnesota Statutes Chapters 353 and 356 + Experience working in a governmental or public sector environment + Experience with project management methodologies + Knowledge and experience working with document management systems, storage and retention. **Physical Requirements** Although a sedentary job is defined as one that involves sitting, a certain amount of movement is often necessary in carrying out job duties, this position oversees a team that receives supply deliveries through a loading dock. For this position, the following physical requirements are necessary: + Ability to lift, carry and/or move up to 50 pounds. This work will allow for use of lifting aids and transport devices **Additional Requirements** It is the policy of the Retirement Systems of MN that all employees submit to a background investigation prior to employment. The background check may consist of the following components: + SEMA4 Records Check (applies to current and past State employees only) + Criminal History Check + Employment Reference Check + Social Security and Address Verification + Education Verification + Driver's License Check **The Retirement Systems will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.