Accounts Payable Supervisor 

CDMX

Job Description

 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

 

Lead training initiatives for the Accounts Payable (A/P) team to build a cross-functional group with multiple backups for each key function. System Administrator for Bottomline applications (TAC and TAP): managed user access and roles, maintain non-po approver limits matrix, review and verify all invoices, and oversee invoice holds and deletions. Monitored A/P performance metrics, including KPIs and the Processor Dashboard in Power BI, to ensure efficiency and identify areas for improvement. Manage the Receipts Not Vouchered (RNV) process for approximately 20 companies. Monitor the PO invoice aging backlog for each A/P team member to ensure timely processing and workload balance. Conducted monthly A/P status calls with company stakeholders to review performance and address concerns. Ensure the A/P team responds promptly and professionally to all inquiries received in the A/P inquiries inbox. Assume a proactive leadership role in A/P projects and automation initiatives, driving process improvements and system enhancements to boost efficiency and accuracy. Serve as the primary point of contact for daily issue resolution within the A/P team. Oversee supplier statement collection as part of an ongoing project to review and clear outstanding checks. Assist with annual external audit preparation and documentation. Process PO and non-PO invoices across multiple entities using the Bottomline TAP system. Perform additional duties and assignments as required to support departmental goals.

 EDUCATION/EXPERIENCE/SKILLS

Minimum of 5 years of Accounts Payable experience, with proven ability to manage and lead a team of 5–10 employees. Experienced in high-volume environments, handling both purchase order (PO) and non-purchase order (non-PO) transactions. Excellent verbal and written communication skills; fluency in English required. Strong organizational, analytical, and account reconciliation skills with attention to detail. Strong problem-solving abilities, with the capacity to analyze complex issues and break them down into actionable components. Thorough understanding of three-way matching (purchase order, receiving, and packing list). Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, data analysis). Professional and responsive in working with vendors and employees across all organizational levels. Collaborative team player with the ability to work effectively in a team-oriented environment. Committed to maintaining and following Standard Operating Procedures (SOPs) to ensure consistency and compliance. Sound judgment and decision-making skills, demonstrating practical thinking and composure under pressure. Highly organized, with a strong sense of prioritization and dedication to meeting deadlines. Adaptable and capable of multitasking in a fast-paced, dynamic work environment. Demonstrates high integrity and a strong work ethic. Experience with JD Edwards and Bottomline software is a plus.

 

 

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