GENERAL SUMMARY

We are seeking an experienced Senior Medical Secretary to provide high-level administrative and secretarial support to the Director of the Cardiac Cath Lab at our Detroit location. This role requires proficiency in medical terminology and operations within a clinical environment, along with the ability to handle complex administrative responsibilities in a fast-paced setting.

Under general supervision of the Division Head or Physician-in-Charge, the Sr. Medical Secretary will perform a variety of duties, including managing confidential information, coordinating schedules, preparing reports, and supporting medical operations. This position plays a critical role in ensuring seamless communication and organizational efficiency.

PRIMARY RESPONSIBILITIES

Provide comprehensive administrative support to the Director of the Cardiac Cath Lab.

Manage calendars, schedule meetings, and coordinate appointments.

Prepare, review, and edit correspondence, reports, and presentations.

Handle confidential and sensitive information with discretion.

Assist with special projects, data collection, and report preparation.

Coordinate meetings, including logistics and material preparation.

Answer and screen phone calls, addressing inquiries or directing them as appropriate.

Maintain an organized filing system for documents and records.

May oversee the work of lower-level clerical staff and assist with supply purchasing.

Perform routine bookkeeping and billing functions as needed.

EDUCATION/EXPERIENCE REQUIRED:

Requires a High School Diploma or a G.E.D. equivalent. One (1) year certificate from college or technical school with at least three (3) years of experience within an office setting; or five (5) or more years of related secretarial experience within an office setting required. Previous experience scheduling appointments/maintaining calendars required. Progressively more responsible related work experience necessary in order to gain in-depth understanding or organizational policies, procedures and operations, in order to assume a variety of high-level administrative details including arranging meetings and conferences without prior clearance, answering semi-complex correspondence, assembling highly confidential and sensitive information, answering questions of influential callers, and so forth. Proficient with medical terminology. Interpersonal skills necessary in order to effectively communicate with external and internal callers and visitors, often dealing with sensitive/highly confidential matters. Analytical skills necessary in order to handle semi-complex administrative details such as preparing special non-recurring reports by combining confidential data from several sources, and scheduling and handling administrative/secretarial needs of supervisor.

Additional Information Organization: Henry Ford Medical Group Department: Cardiovascular Medicine Shift: Day Job Union Code: Not Applicable