Specialist IV - Graduation Specialist IV
Sam Houston State University
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Occupational Category Technical/Para-Professional Department Registrar Division Division of Enrollment Open Date 07/29/2025 Open Until Filled Yes Educational and Experience Requirement Bachelor’s degree in a related field. Two years of experience in a related field. Certifications may be required. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position Performs advanced specialist duties for the Registrar’s office. Primary Responsibilities Evaluates degree plans with an intermediate knowledge of all degree programs (majors/minors, etc.), specific degree requirements, and calculates grade point averages or grade point deficiencies.Confirms degree candidate’s status of degree eligibility. Identifies degree candidate’s initial status as well as final, end of term award, or denial of degree decision. Maintains individual student degree plans by processing requested substitutions to the student plans using Degree Works.Reviews and interprets advisor’s notes along with submitted exception forms. Maintains records of conversation exchanges with students. Communicates and engages with internal and external stakeholders. Processes various curriculum changes received in Banner in accordance with the various restrictions associated with degrees, majors, and minors. Generates reports through Cognos software to verify accuracy of student data. Maintains scanned documentation of student confidential records. Responsible for key components in preparation of commencement.Verifies degree candidate names for the commencement program, graduation honors, and prepares seating cards for applicable candidate participation along with honors recognition. Prints eligible candidate diplomas and prepares for mail. Attends all ceremonies. Physical exertion is necessary leading up to the ceremonies, during each ceremony, and at the conclusion of the events with attendance requiring the ability to stand for long periods of time. Provides set-up and breakdown of various elements for commencement. Assists with coordination of specialized projects as needed. Complies with Family Educational Right to Privacy Act (FERPA)regulations and exercises a high level of confidentiality regarding student records. Requires thorough and professional written and verbal communication skills. Performs other related duties as assigned. Other Specifications Requires intermediate understanding of office operations and system functionality with a willingness to receive input and develop new processes. Demonstrates an avid interest in continuously enhancing technical skills and learning new ones; applies advanced technical knowledge and innovation to enrollment service processes and complex functional problem-solving daily. Requires intermediate understanding of project management with the ability to negotiate, persuade and give/receive feedback. Serves as a resource for students and colleagues. Serves as a leader on campus and across the profession in fostering a culture that supports a safe and open exchange of ideas. Represents the institution publicly and advocates for students, policy, and institutional goals. Helps lead institutional Strategic Enrollment Management plans and initiatives. Must possess an intermediate understanding of applicable institutional policies and procedures, state and federal laws, professional standards, student privacy, and record keeping. Must have the ability to work with faculty and other campus constituencies to ensure appropriate compliance including assessing possible violations, and investigating claims, with the authority to report findings and if necessary, implement changes in institutional processes/procedures. Requires an understanding of the appropriate interaction with college counsel and law enforcement, and the proper response to subpoenas for the release of student records. Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/44334 EEO Statement EEO Statement Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report
Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Requisition 202500233S Title Specialist IV - Graduation Specialist IV FLSA status Non-Exempt Hiring Salary This position is a pay grade 9. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdfOccupational Category Technical/Para-Professional Department Registrar Division Division of Enrollment Open Date 07/29/2025 Open Until Filled Yes Educational and Experience Requirement Bachelor’s degree in a related field. Two years of experience in a related field. Certifications may be required. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position Performs advanced specialist duties for the Registrar’s office. Primary Responsibilities Evaluates degree plans with an intermediate knowledge of all degree programs (majors/minors, etc.), specific degree requirements, and calculates grade point averages or grade point deficiencies.Confirms degree candidate’s status of degree eligibility. Identifies degree candidate’s initial status as well as final, end of term award, or denial of degree decision. Maintains individual student degree plans by processing requested substitutions to the student plans using Degree Works.Reviews and interprets advisor’s notes along with submitted exception forms. Maintains records of conversation exchanges with students. Communicates and engages with internal and external stakeholders. Processes various curriculum changes received in Banner in accordance with the various restrictions associated with degrees, majors, and minors. Generates reports through Cognos software to verify accuracy of student data. Maintains scanned documentation of student confidential records. Responsible for key components in preparation of commencement.Verifies degree candidate names for the commencement program, graduation honors, and prepares seating cards for applicable candidate participation along with honors recognition. Prints eligible candidate diplomas and prepares for mail. Attends all ceremonies. Physical exertion is necessary leading up to the ceremonies, during each ceremony, and at the conclusion of the events with attendance requiring the ability to stand for long periods of time. Provides set-up and breakdown of various elements for commencement. Assists with coordination of specialized projects as needed. Complies with Family Educational Right to Privacy Act (FERPA)regulations and exercises a high level of confidentiality regarding student records. Requires thorough and professional written and verbal communication skills. Performs other related duties as assigned. Other Specifications Requires intermediate understanding of office operations and system functionality with a willingness to receive input and develop new processes. Demonstrates an avid interest in continuously enhancing technical skills and learning new ones; applies advanced technical knowledge and innovation to enrollment service processes and complex functional problem-solving daily. Requires intermediate understanding of project management with the ability to negotiate, persuade and give/receive feedback. Serves as a resource for students and colleagues. Serves as a leader on campus and across the profession in fostering a culture that supports a safe and open exchange of ideas. Represents the institution publicly and advocates for students, policy, and institutional goals. Helps lead institutional Strategic Enrollment Management plans and initiatives. Must possess an intermediate understanding of applicable institutional policies and procedures, state and federal laws, professional standards, student privacy, and record keeping. Must have the ability to work with faculty and other campus constituencies to ensure appropriate compliance including assessing possible violations, and investigating claims, with the authority to report findings and if necessary, implement changes in institutional processes/procedures. Requires an understanding of the appropriate interaction with college counsel and law enforcement, and the proper response to subpoenas for the release of student records. Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/44334 EEO Statement EEO Statement Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report
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