Company Description

We have an exciting opportunity for a Specialist: Company Secretarial & Ethics. The purpose of this role is to manage statutory compliance processes and the business integrity compliance programme.

We’re the best in the industry.

You’ll make us better.

Guided by our purpose and our values, we enable both high performance and purposeful action as we aim to “re-imagine mining to improve people’s lives", delivering the metals and minerals that make modern life possible – from mobile phones to medicines.

Kumba Iron Ore               

We produce high-grade iron ore, the key component in steel widely used in construction and manufacturing across the world. Our activities include all aspects – exploration; mining; processing and blending; shipping; marketing and selling. In South Africa, we have mining operations in the Northern Cape province, as well as a head office in Gauteng, and a port operation in Saldanha Bay, Western Cape.

Job Description

As our Specialist: Company Secretarial & Ethics  your responsibilities will include but are not limited to:

Champion a safety, health, and environmental stewardship culture, ensuring all corporate governance activities align with and promote SHE principles.Company Secretarial Services for Kumba’s subsidiaries’ boards, committees, and trusts:Coordinate and supervise all company secretarial duties related to Kumba’s subsidiaries, ensuring that each board, committee, and trust operates within legal and regulatory frameworks.Prepare and distribute agendas, board papers, and meeting minutes, ensuring that all documentation is accurate, timely, and aligned with governance standards.Advise the boards and committees on governance best practices, legal obligations, and statutory requirements, ensuring they are well-informed to make compliant and effective decisions.Monitor and ensure that all resolutions passed by the boards, committees, and trusts are implemented and recorded accurately.Annual Statutory Compliance with the CIPC and Master of the High Court:Enhance compliance processes to meet the specific requirements of the Companies and Intellectual Property Commission (CIPC) and the Master of the High Court, ensuring that Kumba’s subsidiaries and Trusts meet all statutory obligations.Ensure timely submission of all necessary statutory returns, including annual returns, shareholder information, and director changes, to avoid penalties and maintain good standing.Implement a monitoring and tracking system to ensure all statutory obligations are fulfilled accurately and on time, with clear records maintained for audit purposes.

Business Integrity & Ethics Committee:

Roll out the Code of Conduct Policy and the activities related to doing business with integrity forming part of the Group compliance program across all relevant departments, ensuring all employees understand and adhere to these policies.Establish clear guidelines and procedures for compliance with competition law, including protocols for interactions with competitors, customers, and suppliers, to mitigate the risk of anti-competitive behaviour.Conduct regular training sessions and workshops to educate employees on the importance of doing business with integrity and the specifics of competition law, fostering a culture of ethical compliance.Monitor compliance with the Business Integrity Policy and Competition Law program through audits, assessments, and reviews, identifying any gaps or risks that must be addressed.Responsible for convening Ethics Committee meetings and the necessary administration for these meetings.  In addition, preparing detailed reports for the Ethics Committee involves summarising code of conduct compliance activities, identifying potential issues, and recommending corrective actions to ensure ongoing adherence to the compliance strategy.Oversight of the Intermediary Risk Management Programme, which will entail the maintenance of the intermediary risk register, convening of Intermediary Oversight Group meetings and responding to business requests regarding intermediaries.Ensure timely and accurate reporting to Group Compliance, Ethics Committee and the Social, Ethics and Transformation Committee.

Annual Corporate Administration Process:

Plan and coordinate the annual corporate administration activities, including preparing and submitting all required documentation to regulatory bodies.Facilitate the maintenance of statutory records, including registers of shareholders, directors, and company secretaries, ensuring their accuracy.Manage the preparation and filing of annual financial statements, ensuring they meet all legal requirements and are submitted within prescribed deadlines.Organise and facilitate annual general meetings (AGM) of the Kumba subsidiaries, ensuring that all legal requirements are met, including notice to shareholders and the accurate recording of minutes.Ensure the timely and accurate dissemination of required information to shareholders and other stakeholders, maintaining transparency and compliance with legal obligations.Annual  Reporting:Lead the preparation of the Ethics section of the annual report, ensuring it comprehensively covers all key activities, compliance outcomes, and governance initiatives.Coordinate data and information collection from various departments and stakeholders, ensuring accuracy and completeness.Respond to any queries or requests for further information related to the annual report, ensuring clear communication and thorough documentation.Provide the required information for the annual BBBEE audit.

 

This role is in Finance (FIN) department on a band 6 (D3/D4) level reporting to the Company Secretary

 [FP1]Do we need this section?

QualificationsGrade 12ACIS qualified on NQF7/ LLB or CIS          Compliance / Risk / Internal Audit – AdvantageousSA Drivers Licence          

 

Technical Skills

6-8 years of relevant experience in a company secretary environment, preferably in a mining environment. Detailed knowledge of the Companies Act and statutory requirements on Companies.Detailed knowledge of board processes and corporate administration.Detailed knowledge of JSE Listings Requirements, Trust Property Control Act, and related compliance requirements. 

Additional Information

Who we are?

Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine.

We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders, the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve people’s lives.

How we are committed to your safety

Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies – from drones to data analytics – that are helping to make mining safer.

Inclusion and Diversity

Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.

How to apply

To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.