JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position Overview:

JLL is seeking a highly motivated and detail-oriented Sourcing Excellence Coordinator to support our operations with expert-level organizational and communication skills. The successful candidate will be responsible for the preparation and coordination of a variety of internal communications and training materials in a fast-paced environment. This includes, but is not limited to, Town Hall meetings, newsletters, SharePoint content management, slide decks, reporting, and direct communication with our diverse team members.

Key Responsibilities:

Meeting Coordination: Schedule and organize internal and external meetings, ensuring all parties are informed of time, location, and agenda in a timely manner. Oversee the calendar of events to avoid conflicts and optimize the use of time.Documenting Actions: Document key actions and decisions from meetings, distribute minutes promptly, and follow up on action items to ensure completion.Town Hall Preparation: Coordinate logistics for periodic Town Hall meetings, including scheduling, material preparation, and post-event follow-ups.Newsletters: Produce and distribute compelling, engaging newsletters to keep the team informed of relevant news, updates, and best practices.SharePoint Update: Manage and update the SharePoint site on a regular basis, ensuring that all materials are current, accurate, and easily accessible to the team.Slide Decks: Design and create informative and visually appealing slide decks for a variety of internal and external presentations.Reporting: Generate regular reports detailing various aspects of the sourcing department's activities; ensure reports are accurate, comprehensive, and delivered on time.Communication with Team: Serve as a point of contact within the team for information sharing, addressing concerns, and fostering a culture of open communication.Training Materials and Coordination: Develop, revise, and coordinate training sessions as part of the Learning & Development (L&D) program. Ensure materials and sessions are updated, relevant, and tailored to improve team performance and expertise.

Qualifications/Skills:

Proven experience in a similar role, or Marketing / PR with a strong focus on coordination, planning, and information dissemination.Exceptional data and information presentation skills, with proficiency in PowerPoint and other Microsoft Office applications.Impeccable attention to detail and an eye for quality in all forms of communication and documentation.Strong communication skills, both verbal and written, with the ability to tailor messages to different audiences.English language proficiency at a C1 level or equivalent, as per the Common European Framework of Reference for Languages.Ability to manage multiple tasks and projects simultaneously with a commitment to meeting tight deadlines.Experience with SharePoint and other content management systems.Capacity to work autonomously and collaboratively as part of a diverse and dynamic team.

Educational Requirements:

Bachelor's degree in Business Administration, Communication, Marketing, or a related field, or equivalent work experience.Additional certifications in design, communication, or project management considered an asset.

What we offer:

Competitive benefit package (incl. Benefit Systems, private healthcare, life insurance)Hybrid work modelPossibility to work in a highly professional, stimulating and challenging work environment of multinational Company with great and long-term career prospectiveOpportunity to demonstrate your own initiativesOpportunity to participate in training and development programsFriendly and supportive company culture

Location:

On-site –Warsaw, POL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.