Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries. **The Opportunity** The Site Support Associate is responsible for a wide range of administrative and front-office support activities, ensuring the smooth and efficient operation of our site. This role will execute tasks such as coordination for visitors including catering, managing front-office communication, maintaining records, and providing general administrative support as applicable. The role also serves as the point of contact for internal and external visitors, facilitating events, and collaboration. **What You'll Do** + Manage and organize front-office operations and procedures + Assist in the preparation of meeting rooms and distribution of meeting agendas and materials as applicable + Manage visitor access, employee badges as applicable, and hospitality including catering + Coordinate visitor agendas and serve as a point of contact for leadership and customers as applicable, addressing their inquiries, and providing excellent customer service + Prepare reports, presentations, and relevant data as needed + Identify areas for improvement in administrative processes and contribute to our strategic objectives + Resolve issues quickly and efficiently + Coordinate the front-office Purchase Order process as needed + Work in collaboration with Facilities to order and manage office supplies and inventory, maintaining office equipment, and ensuring the overall smooth functioning of the office environment. + Handle incoming and outgoing front-office communications, including emails, phone calls, and physical mail + Maintain reception area and work closely with Site Coordinator/Facilities + Maintain and update office records and databases as applicable + Provide administrative support to various departments and teams as needed + Develop and implement office administrative systems and processes + Coordinate and schedule meetings, appointments, travel arrangements and expense reports for managers or supervisors as required + Maintains positive and cooperative communications and collaboration with all levels of employees, internal and external stakeholders, contractors and vendors + Ensure compliance with company policies and legal guidelines + Support all company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements + Comply with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, company policies, operating procedures, processes and task assignments. + Perform all other duties as assigned **Education and Experience** **Required:** + Associate’s Degree preferred or an equivalent combination of education and work experience (High school diploma or equivalent required) + At least 5 years of experience in an administrative role + Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) + Excellent written and verbal communication skills with the ability to communicate at multiple levels in the organization + Professional demeanor with the ability to maintain information with strict confidentiality + Strong organizational and multitasking abilities + Possess excellent judgment and initiative to make independent decisions + Ability to work independently and as part of a team in a fast-paced, changing environment + Attention to detail and problem-solving skills + Ability to work outside of standard business hours if needed for business support + Familiarity with office equipment (e.g., printers, video conferencing) + Excellent time-management and organizational skills + Effective communication and interpersonal skills + Capacity to handle multiple tasks and projects simultaneously **Preferred:** + Previous Secruity experience **WHAT WE OFFER** At Abbott, you can have a good job that can grow into a great career. We offer: + **A fast-paced work environment** where your safety is our priority + **Training and career development** , with onboarding programs for new employees and tuition assistance + **Financial security** through competitive compensation, incentives, and retirement plans + **Health care and well-being programs** including medical, dental, vision, wellness, and occupational health programs + **Paid time off** + **401(k)** retirement savings with a generous company match + **The stability of a company** with a record of strong financial performance and a history of being actively involved in local communities Learn more about our benefits that add real value to your life to help you live fully: http://www.abbottbenefits.com/pages/candidate.aspx Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott , and on Twitter @AbbottNews and @AbbottGlobal. The base pay for this position is $18.65 – $37.35 per hour. In specific locations, the pay range may vary from the range posted. An Equal Opportunity Employer Abbot welcomes and encourages diversity in our workforce. We provide reasonable accommodation to qualified individuals with disabilities. To request accommodation, please call 224-667-4913 or email corpjat@abbott.com