1/21/2026 11:59 PM Pacific
Date Posted 7/25/2025 Contact Michaela Gonzalez408-852-2818 Number of Openings Not Specified Salary Single Rate
27.29 Per Hour Length of Work Year See Position Description Employment Type Part Time Job Description / Essential Elements: Print
Short-Term Financial Aid Technician
Gavilan College
Salary: $27.29 Hourly
Location: Gilroy Campus
Job Type: Short-Term
Job Number: 202500072
Department: Financial Aid
Closing: Continuous
Bargaining Unit: CS
Definition
Part-Time Temporary Position
20 hours per week, non-benefitted
Classified Salary Schedule, Track 13
(Currently: $27.29 per hour)
Under general supervision, to guide students through the financial aid process; to inform of available programs and screen for eligibility; to provide office support work to the financial aid programs area; and to perform related duties as assigned.
Distinguishing Characteristics
Financial Aid Technician is the entry level in the Financial Aid classification series. Initially under close supervision, incumbents learn and perform the duties of the position. As experience is gained, there is greater independence of action, and the scope of duties increases. The advanced classification is Financial Aid Specialist followed by Senior Financial Aid Specialist. Incumbents normally qualify for the higher level after gaining experience and demonstrating proficiency which meets the higher-level requirements. The progression to the higher-level job classifications is not automatic.
Essential Duties
The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.
• Reviews, analyzes and processes student applications for various types of financial aid including loans, grants, scholarships, work study, funds and waivers;
• Explains the benefits and requirements of programs to students; determines required docu-mentation and assists students in completing application materials; certifies student eligibility for programs;
• Reviews and determines accuracy of transcripts and other documents supporting the application; checks citizenship and assesses academic and financial eligibility;
• Facilitates the scholarship review and selection process; prepares materials for committee members; prepares applications for donor selection;
• Applies dependency override as appropriate to establish a student's independence;
• Tracks fund amounts each student has used and reports to the funding or lending source;
• Adjusts financial aid amounts based on changes in the student's status;
• Provides financial aid counseling and delivers workshops on campus or at local high schools; conducts entrance and exit counseling workshops;
• Prepares award letters and grant reports;
• Assembles and maintains files containing confidential information and documents;
• Monitors hours worked by Federal Work Study students; verifies time sheets and submits to Payroll for payment; documents eligibility information for work study students;
• Processes and responds to verification and financial aid transcript requests;
• Prepares lists, correspondence and other documents; composes letters and drafts reports; designs, edits and updates brochures and flyers;
• Informs students of social service and other assistance agencies and programs; refers students to other College programs when appropriate;
• Maintains knowledge of programs and guidelines; reads bulletins and attends informational workshops, conferences and meetings;
• Inputs and retrieves data and generates reports from several data bases;
• Performs general office support duties such as typing, filing, reception, answering telephones, opening and distributing mail, and ordering office supplies;
• Coordinates scholarship ceremony;
• Trains and directs the work of student staff.
Minimum Qualifications, Education, and Experience
Knowledge of:
• Lending regulations and default management.
• Guidelines and regulations governing the eligibility, award, monitoring and reporting of student financial aid.
• Computer applications and financial aid software.
Skill in:
• Using spreadsheet, database, word processing and financial aid software.
• Describing lending terms and requirements and providing financial counseling to individuals with little practical financial experience.
• Interviewing applicants and obtaining detailed personal information.
• Organizing priorities to meet multiple deadlines.
• Performing duties under tight deadlines, time constraints, and with conflicting demands. Interpreting and applying regulations and guidelines pertaining to student financial aid. Establishing and maintaining effective working relationships with persons of diverse socio-economic backgrounds.
• Working in stressful situations, occasionally with angry or frustrated individuals.
Other Requirements:
Must possess a valid California driver's license and have a satisfactory driving record.
Specified positions within this class may request certification of bilingual skills as a desired qualification.
ILLUSTRATIVE EDUCATION AND EXPERIENCE: A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to:
Associate of Arts degree with courses in banking, finance, business, or other related degree and two years of experience in loan or financial aid processing, or other related experience.
PHYSICAL CHARACTERISTICS: The physical abilities involved in the performance of essential duties are:
Vision sufficient to view computer screen and read documents; standing, walking and bending to assist students at counter and retrieve files; manual dexterity to operate computer and write; may require some lifting. This work is performed indoors in a typical office environment with occasional off site visits for workshops and events.
NON-DISCRIMINATION: Gavilan College is an equal opportunity/affirmative action/Title IX/Employer of Disabled, committed to hiring a diverse staff. All qualified individuals regardless of race, color, religion, sex, national origin, age, disability, military status, sexual orientation, or marital status are encouraged to apply. If you have a verifiable disability and require accommodation to complete an application, please contact the Human Resources Office at (408) 852-2823
APPLICATION PROCESS:
You can now apply online by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload it from a saved document on your computer, or manually enter your personal information.
Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.
It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete.
Please be aware, the District does not reimburse for expenses related to the recruitment process.
All applicants for faculty and academic administrators must meet the minimum qualifications for the discipline as specified in https://www.cccco.edu/-/media/CCCCO-Website/docs/minimum-qualifications/CCCCOReport-Minimum-Qualifications-2023_.pdf?la=en&hash=D3075F5E24FF5D3DB759E61009DC66F0F5060FF6 published by the Board of Governors of the California Community Colleges. All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions. Applicants who do not meet the minimum stated educational qualifications may apply for equivalency by submitting the https://www.gavilan.edu/jobs/apps/Supp_App_Equiv_Det.pdf https://get.adobe.com/reader/
FOREIGN DEGREE HOLDERS
For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered. Not attaching your Foreign Credential Evaluation will render your application incomplete. Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential. For a list of evaluating agencies, visit the https://www.ctc.ca.gov/credentials/leaflets/foreign-transcript-evaluation-cl-635. Note: Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S.
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To apply, please visit https://apptrkr.com/6409567
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