Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions.  Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.  

A Hybrid working model

We have embraced a hybrid working model, which allows our employees to split their time between the office and other locations. The expectation is that working life at Hogarth will involve working from the office for an average of 4 days per week for most people . Please speak to the Talent Acquisition team to find out more information.

About Hogarth

Hogarth Worldwide is the world’s leading creative content production company. Born to make the  best work brilliantly, we combine craft, insight and technology to bring creative work to life for many  of the world’s most famous brands.

 

What does a Shoot & Crew Coordinator do at Hogarth?

Our Shoot Coordinator will be responsible for managing team allocation, resourcing new freelance talent and studio bookings within Hogarth Studios. This will directly involve management of bookings in such a way which considers both client and operational needs, allowing end to end delivery in a cost & skill efficient way. The Shoot Coordinator needs to be able to give sound advice on the appropriateness of bookings and resources and always be able to negotiate and offer alternatives. This person must be able to provide immediate response to queries and supply accurate information about staff & facilities accordingly.

Coordinate and schedule all photography, video, and studio work requests from multiple production departments. Ensure efficient, fair, and cost-effective allocation of internal and external talent resources. Manage the studio diary using internal scheduling software (Xtech) to ensure all shoot projects are correctly allocated with the necessary team and studio space. Collaborate closely with producers to keep them informed about allocated resources. Facilitate communication between producers and the internal team, adjusting shoot schedules to maximise production capacity. Proactively identify and flag potential resource or workflow challenges. Source and book freelancers with relevant, high-quality skills as needed. Negotiate freelancer rates according to company standards and shoot budgets. Handle freelance contracts, insurance, IR35 checks, and ensure all relevant legal procedures are correctly completed. Onboard all new freelance talent. Prepare Purchase Orders and other financial administrative tasks for freelancers and vendors. Track and report freelancer spend and expenses each month. Use the digital system (Smartsheet) to ensure the studio tracker runs smoothly and bookings are clearly visible. Attend regular meetings with the Production and studio team to ensure the smooth running of the studio.

Reporting lines and key stakeholders

This role reports to the Senior Studio Manager. You will work closely and operate under the Hogarth Studios team, based in Old Street.

Requirements

Previous experience in bookings or resource management. Experience with industry-standard scheduling software packages; Strong understanding of legal policies, including IR35, public indemnity insurance, and public liability. Good working knowledge of production processes and services. Excellent time management skills and multi-tasking abilities. Exceptional attention to detail. Ability to adapt to new working methods and technological advances. Experience with Yuno Juno is an advantage, but experience with other systems will also be considered. Excellent communication skills and a team player, able to form good working relationships with producers and other internal team members. Positive attitude towards problem-solving and meeting tight deadlines. Availability to work on-site 4-5 days a week.

 

Diversity and Inclusion

Hogarth is committed to diversity and inclusion, through our ideas, our people, how we behave and conduct ourselves. Creating a truly inclusive culture at all levels of the organisation that encourages different points of view, making Hogarth not only a better company and place to work but an environment where everyone experiences connection, opportunity and a sense of belonging.

Hogarth Values

Heart and Soul: We love what we do. We bring energy and enthusiasm to all our work. We push  boundaries, we are never satisfied and always want to find a better way.

Hands on: We don’t wait for things to happen, we get on with it. We are pragmatic and don’t have an  ego. We do what it takes to get the job done to the highest standards.

Honest: We are straightforward; we speak openly and clearly. We operate with integrity and live up to  our promises.

Happy family: We enjoy working together. We look out for our colleagues. We are an eclectic bunch.  We want to work with people from many cultures and demand great things of each other. Even when  things get tough, we don’t lose perspective or our sense of humour.

Hungry: We are an inquisitive community. We want to create an environment which inspires ourselves  and others to be better. It is important to continuously challenge ourselves and our ways of working.  We aim to provide staff with the opportunities to develop and learn.

Find out more at www.hogarthww.com/culture

 

The Package

25 days holiday Private Medical & Dental Care (Bupa) Life Assurance – four times annual salary Pension Scheme – Company contribution  Half day leave on your Birthday Employee Assistance Programme WPP Group Discounts Travel Season Ticket Loan Gym Discounts Mortgage Advice – In partnership with Charles Cameron and Associate 1 Volunteering day per year

 

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Inclusion and Impact

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please contact careers@hogarth.com if you need the job advert or form in another format.

Data

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