**Job Description** **Key Role:** To provide a high level of **tender/bid management and administrator** support to the African business. Introduction and implementation of best practice processes and structures, ownership and management of the end-to-end bid process, compliance to produce high-quality winning bids on time and in an organized manner. Coordination and management of our Bid Library. **Key Responsibilities:** + Searching for relevant tenders on various platforms and distribution to management + Online Tender Platform / Portals Management and Monitoring + Co-ordination of inputs to bids from various sources within WSP and/or externally (Multidisciplinary Projects / Joint Ventures / African Partners) + Co-ordination, compilation and completion of tender documents (All sectors) + Source and edit standard information required for tender submissions (World Bank CV format, Project Sheets etc.) + Ensure that the bid process is followed, and proper templates are used + Coordinate collection of tender documents and tender delivery ensuring submissions are made on time + Submitting high quality compliant tenders in an organised manner + Follow up on tenders submitted and maintain a database + Update all spreadsheets, databases and records + Introduction, implementation, alignment of best practice tender processes and structures across departments + Ensuring that standards and quality management system are adhered to + Initiate and respond to written and verbal correspondence, including composition, editing and distribution + Create and maintain a system for organizing and storing both electronic and hard-copy information and records + Coordinate, organise and attend internal meetings, including notification to prospective attendees, set-up, pre- and post-meeting correspondence, recording of accurate meeting actions + Receive and screen communications including telephone calls and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attention + Preparation & updating project sheets (in collaboration with BU Project Administrators/Engineers/Scientists) + Updating CVs (in collaboration with BU Project Administrators/Engineers/Scientists) + Consistently manage own priorities to achieve all deliverables + Understands and adheres to company policies and processes with appropriate care and focus + Escalates issues where there are exceptions to the rules + The Tender Preparation work area should be kept tidy and neat + Other reasonable ad–hoc duties commensurate with the role **Health and Safety** + Role model standards for SHEQ performance and behaviour consistent with the company’s health, safety, environmental and quality vision and policies by influencing those around you + Contributing to the identification of SHEQ risks and driving processes to achieve Zero Harm + Embracing, displaying and promoting the company values and ensuring a safe working environment is maintained at all times **Key Competencies and Generic Skills:** + Must be able to work independently, prioritize and perform a variety of concurrent tasks + Act as part of the team and always assist staff and managers to achieve common goals + Excellent administrative skills + Excellent communication skills - high standard of verbal and written English (spelling, grammar and punctuation) + Excellent typing skills + Excellent computer literacy – accuracy essential (MS Office: Excel, Word, PowerPoint, Outlook and Adobe Professional) + Be able to multi-task with a positive attitude and drive + Ability to function well in a highly pressurized, deadline-driven environment + Detail orientated, logical and highly organised + Non-compromising attitude on quality + Uses initiative and independent judgment in completing activities and ability to work unsupervised within established policies and procedural guidelines + Exemplary client service skills including the ability to identify needs provide prompt response, and exercise patience, respect and professionalism in all interactions + Skills in independently prioritising, planning, coordinating, organising and monitoring multiple tenders of a complex nature simultaneously and quickly adapting to changes and timeframes + Highly effective, planning organisational and time management skills + Learns from experience and feedback and have an interest in learning new things and developing new skills + Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential, controversial and/or sensitive nature + Ability to establish and maintain effective working relationships with all levels of the organisation and the public + Ability to analyse and resolve office, tender administration and procedural problems + Ability to read, interpret and present information efficiently and effectively + Ability to efficiently respond in a calm and effective manner to a variety of tender related demands **Qualifications** + At least 10 years’ experience in development and execution of tenders + Relevant qualifications/professional registration advantageous + Excellent interpersonal and organizational skills + Demonstrate good leadership skills and have the ability to think strategically + Knowledge of public procurement contracting and tendering principles + Knowledge of tender preparations for a professional consultancy advantageous + Knowledge and experience of SANRAL Tenders + Knowledge and experience of Donor Funded projects + Valid driver's licence **Additional information** **What's in it for you?** What if we can have work-life balance? What if we can be rewarded in ways that support our individual needs? What if we can be accepted for who we are? Here at WSP – we can! WSP recognizes that work is only one part of our lives and making time for the other things in our life is important – be that our families, our friends or ourselves. So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.