JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Title

Senior Facilities Coordinator

Business unit

Jones Lang LaSalle

Reporting to

Site Lead – Facility Manager (ID – Jakarta)

Key stakeholders

Various client key stakeholders based at Merck offices, located at TB Simatupang (near Pasar Rebo & Lenteng Agung)

Duties & responsibilities

Job overview

Work well in the team to meet KPI and SLA delivery to client.

Compliance and Administration

Comply with site EHS & Security requirementEnsuring all available RA are in the correct template & guidanceBe a local member of Emergency Response Team & Local Dawn Raid TeamMonthly inspection & CAPA follow upDraft new client and update SOP/WI when requiredEnsure all vendors documents are up to date and complianceIncident reporting and EHS stats updatesOther tasks assigned by Client & Site Lead.

Operation

Engage with users and build rapportDraft email comms & signages, and send out & communicateRoutine engagement with stakeholdersRoutine meetings with vendors, ensure support and vendor management as set out in KPI and meet SLACarries out few security processes such as, but not limited to: Access Cards, CCTV, Utilization & Occupation dataManages canteen supplies & vendorsConsumables review and negotiation with vendorsSustainability initiatives discussion and execution

Finance & Procurement 

Source & get the best offerDraft quotation & getting approval from stakeholderRaise Purchase Requisition in various platform and ensure Purchase Order releaseInvoice monitoring & trackingLiaise with respective counterpart for any queries or issues raisedLicensing tax processes (i.e. billboard tax)

Employee Specifics

Sound like you? Why don’t you apply? To apply you need to be: –

A motivated self-starter with a proven track record of successfully delivering best practice and quality to their client. 

Strong communication skill both in Bahasa Indonesia and English, both written and speaking. Ability to confidently interact with all levels of the organizations.At least 3yrs experience in FM Related industryStrong Microsoft Office skills with tech savvy knowledgeHigh attention to detail, especially numbersSelf-motivated and able to work under pressure

Critical Competencies for Success

Client Focus & Relationship ManagementDemonstrates proactive & professional approach to customer service and stakeholder engagementAbility to manage conflict and balance between client and firm requirements.Has a customer service-oriented attitude.Ability to be flexible and accommodating in approach and work with changing situations on a regular basis.Organizational SkillsExcellent planning & organizational skills to prioritize work and meet tight deadlinesProven ability to manage multiple and complex operational & other matters on a daily basicFirm First MindsetAble to cooperate and work well with others to meet targetsSupport the team effectively as and when neededProven ability to commit to flawless execution while complying with firm’s procedures and standards

Key skills

Problem-solving skills and capacity to deal with ambiguity as well as ability to effectively deal with stressful situationsAble to work independently, self-motivated; confident & energeticFlexible – able to adapt to rapidly changing situationsGoal-oriented – able to focus on meeting all performance targetsStrong communicator – possesses strong verbal & written communication skills (English & Bahasa Indonesia)

Location:

On-site –Jakarta, Indonesia

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.