JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

TITLE

Senior Facilities Manager / Senior Site Services Manager
 

BUSINESS UNIT 

Work Dynamic / Integrated Facilities Management
 

REPORTING TO

Cluster Lead of China, Hong Kong and Korea
 

DUTIES & RESPONSIBILITIES

The Senior Site Services Manager is responsible for leading a team in providing excellent customer service and creating an exceptional experience to all client's staff, TVCs, their guests and vendors who are their business partners.  The Site Lead must be able to effectively communicate information verbally regarding the building, the office and its facilities, and facilities in and around the area. Additionally, it is the responsibility of the Site Lead to maintain the cleanliness, comfort, safety, and overall appearance of their assigned building/office to the highest standards, either through self performance or vendors.  The Individual must be able to offer assistance to all staff at this site. The expression “Going above and beyond” is a normal operating standard for this position.  The Individual will perform any other tasks that may be assigned to them which is related but not exclusive to customer service, hospitality and experience, finance and admin, project coordination, the broad spectrum of facilities & building management and operations (hard and soft services and waste management, etc), space planning, event management and any others that may fall within the scope mentioned.

This position also requires the individual to have an ear to the ground and be aware of everything that’s going on in the organization, from knowing which important meetings and events will be taking place.

 

The Individual represents the brand and image of both our client and JLL. It is likely to be the first face that a visitor sees when he steps out of the lift or into the office, and it is therefore crucial that she is given a positive experience from the first step into the client’s office space. The individual to be punctual, dependable and reliable. In addition, the individual is expected to remain poised, polite and professional during any conflicts. Maturity, a cool head and fun-loving attitude is necessary.

 

In general, the tasks include but are not exclusive to the following:

Site Operations Management

Supervise to deliver services in accordance with client KPIs and SLA

Develop, implement and maintain building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems 

Ensure adequate supply of materials at all times for the proper operation of the buildings and management of services

Co-ordinate with Building Managers and the Business Units on projects, building/office and operation issues, working closely together to derive at a holistic solution which includes immediate short-term as well as long term fixes

Manage a program of scheduled inspections for the property to ensure correct building operations, energy conservation, safety and cleanliness is upheld

Manage of Preventive and Planned Maintenance programme to minimise maintenance, repair, risk of equipment failure and replacement costs

24/7 emergency call support and site attendance

Recommend continuous quality improvement practices and implement Best Practice operations

Ensure all Critical Environment (CEM) requirements are met (secondary)

Ensure all Reactive Maintenance is completed as per the agreed timeframes, and the relevant communication are first broadcasted to the general population or stakeholders, whichever is the standard operating procedure

Review existing operations regularly to reduce costs and improve operational standards

Wherever possible to consider and apply sustainability practices in the course of our work 

 

Risk Management

Ensure full compliance with JLL and customer regulations and policies, and all local statutory and governmental regulations and legislations

Ensure FM-related risk management program including audits are implemented and maintained

Ensure disaster recovering and business continuity plans are implemented and maintained

Ensure escalation procedures and incident reporting procedures are implemented and in place

Assist in the development of guidelines and strategies to ensure compliance with JLL’s business conduct

 

People Management

Ensure high staff morale, trust and work ethics

Build and maintain an environment that supports teamwork, co-operation and performance excellence within team

Mentor and enable Training & Development of team members

Co-ordinate with the Account Manager on the implementation of FM Procedures and train FM staff

Conduct regular 1:1 to assess staff performance, provide encouragement and guidance as well as to counsel where needed

Set SMART goals for their team and ensure regular review discussions

 

Client/Stakeholder Management 

Proactively engage stakeholders to ensure that on client’s expectations are met though high levels of customer service

Build and develop effective client / stakeholder relationships across multiple levels of the organisation

On-site key point of contact for Facilities in the client’s premises

Provide a cooperative and collaborative environment with customers, ensuring  high levels of engagement

Provide a positive and proactive environment where things get done; flexibility and agility are exercised, and we do our utmost best to provide great experiences for our customers

Proactively understand the customers/ employees needs and act on them before being requested

 

Procurement & Vendor Management

Ensure vendors are well-managed and with courtesy and respect, and that they delivering services on time and within budget

Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as Jones Lang LaSalle best practice

Develop and maintain a co-operative and collaborative partnership with the vendors

 

Contracts Management

Plan and manage all contracts to ensure that they are professionally delivered at the right costs

Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed

Ensure contracts are continually assessed to deliver best value to the client

 

Finance Management

Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including the Jones Lang LaSalle Code of Ethics

Ensure financial processes are followed at all times

Assist with the preparations of strategic plans, budgets, and client reports, including financial reconciliation for service contract accounts.

 

Health, Safety & Environmental Management 

Ensure the provision of a safe working environment

Ensure compliance with statutory regulations on fire, health, safety and environmental standards

 

Client's User Ticket System

Manage client's user ticket system requests which will be the focal point for day-to-day operational activities

Log and monitor all service requests in client's user ticket system, ensuring that each is routed to the correct team member/vendor who is responsible for performing the request and such vendor is fully aware of the requirements and timescales detailed in the contract.

Track each request to ensure it is closed correctly and in accordance with the required timescales detailed in the contract.

Administer any changes in the GUTS portal 

Ensure GUTS KPI is met

 

Events Coordination / Support 

Management of the client's Event Management System.

Coordination on set-up for the event requirements (security arrangement, IT, cleaning, configuration, etc).

Coordination with stake holders on the reallocation of rooms.

Administration of meeting rooms & Conference room.

Provide reception cover during lunch hour and when necessary.

 

Profitability and Savings Initiative

Develop initiatives and strategies that lead to cost savings and service improvement 

 

Ideal Experience

Min. Bachelor’s degree in facilities management, building, business or other related field &/or at least 5 years experience in facilities, property management, hospitality or related field

Has experience working in Information Technology or BPO environment

Excellent people skills and ability to interact with a wide range of client staff and demands

Demonstrated experience with tendering and service improvement initiatives required

Knowledge of local occupational health and safety requirements

Knowledge of critical facilities

Knowledge of vendor management for specialized services

Has an understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)

Proven capacity to understand and interpret commercial contracts

Strong budget management and financial analysis skills

Strong PC literacy and proven ability to manage daily activities using various systems.

Demonstrated experience with continuous improvement initiatives 

Demonstrated experience with client reporting and preparation of reports

 

Critical Competencies for Success

 

Client Focus & Relationship Management

Demonstrates proactive & professional approach to customer service and stakeholder engagement

Ability to interact with a wide range of client staff, including senior levels

Ability to manage conflict and balance between client and firm requirements

Has a customer service oriented attitude

Team Leadership

Ability to lead team effectively, train them well and promote open, constructive and collaborative relationships at all levels

Project Management & Organizational Skills

Excellent planning & organizational skills to prioritize work and meet tight deadlines

Proven ability to manage multiple and complex operational matters on a daily basis

Problem Solving & Strategic Thinking

Capacity to deal with ambiguity and solve complex problems effectively 

Analytical, proven ability to solve problems using a quantitative approach

Proven ability to employ holistic approaches and looks at long term solutions

 

Other Personal Characteristics

 

Strong communicator – Good presentation skills and possesses strong verbal & written communication skills (English & Korean),  also an active listener.

Passion for quality – has an eye for detail to make sure the best delivery of services

Self-motivated; confident & energetic

Ability to work across multiple, matrix reporting environments and prioritise activities accordingly

Ability to effectively deal with stressful situations

Flexible – able to adapt to rapidly changing situations

Strongly goal-oriented – able to focus on meeting all performance targets

Is a team player – able to cooperate and work well with others to meet targets

Proven ability to initiate and follow through with improvement initiatives

Exhibits honesty & trustworthiness

Open to new ideas & willing to challenge status quo

Location:

On-site –Seoul, Korea, Republic of

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.