Senior Executive – Fleet Operations

Job Title

Sr Executive – Fleet

Function

Operations

Reporting to

Operations Manager

1. Purpose

Responsible for entire fleet management in the area in terms of vendor identification, vendor empanelment, vendor management and fleet procurement for network, feeder and milk run vehicles; Responsible for working closely with the operations teams to increase fleet utilization

2. Key Responsibilities

Responsibilities

Financial

Ensure adherence to budgeted fleet costs for the area/location Work closely with Area/locational operations team for maximizing utilization for all feeder and milk runs; Support National operations team in maximizing utilization of all network vehicles

Operational

Identify fleet vendors in the area/location and work closely with the Area/locational Procurement & Real Estate Head in vendor evaluations, rate negotiations and empanelment; Ensure negotiation of best possible vehicle hire rates for Blue DartEnsure procurement of vehicles for all feeder and milk runs as per the requirements from empanelled vendors; Also support Head – Rail & Fleet Management in hiring of network vehicles in the area/locationMaintain a database of fleet vendors and brokers for contingency requirements; Also track the day to day market rate for different vehicles for different locationsAnalyze past volumes and future volume projections to identify the size of vehicles required on various feeder and milk-run routesMonitor daily allocation of vehicles for various runs along with the area/locational operations teamsApprove the market hiring of vehicles as and when required; Work towards minimizing the market hiring of vehicles through effective planningAdminister a comprehensive vehicle maintenance and repair program for all vehicles (company owned and contractual)Ensure branding of all vehicles as per the company norms Ensure adherence to regulatory compliances like fitness certificates, driver licenses, statutory compliances, etc. for all vehicles; Conduct periodic audits to check the same Ensure optimum allocation of staff (drivers, loaders, etc.) for network runs and feeder runsEnsure conduct of regular safety trainings and briefings for drivers

3. Key Result Areas and Key Performance Indicators

S.no

Key Result Areas

Key Performance Indicators

1.

Ensure cost effective procurement of fleet in the area/location

·       Adherence of fleet procurement cost per kilometer within set threshold level

·       % reduction in market hire costs

2.

Ensure fleet availability and utilization in the area/location

·       % adherence to timelines for availability of fleet (network, feeder and milk-runs)

·       % Fleet utilization of fleet in the area/location (network, feeder and milk-runs)

3.

Vendor empanelment and development in the area/location

·       Number of new vendors empanelled (as per plan) for ground fleet and rail

·       Conduct of periodic evaluation of Vendor Performance as per defined timelines

·       Empanelled vendor performance as evaluated by Air and Ground operations

·       Conduct of periodic vehicle audits in terms of necessary paperwork, PUC, Driver licenses, road worthiness etc)

·       Conduct/ delivery of safety trainings & briefings as per plan for vendor staff

4.

Branding of vehicles in the area/location

·       % Deviations from branding guidelines (as per branding audit)

5.

Ensure Performance Driven Culture

·       Adherence to Performance Management system timelines and guidelines