At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Ready to elevate your EA career? Look no further! 

We’re looking for an exceptional Senior Executive Assistant to support our President & General Manager for Lilly North Asia Pacific and several Senior Leadership Team members to help fulfil our company purpose of making life better for people.

We’re looking for an executive administrator to serve as a strategic partner to leaders within Lilly Australia.  This person will get to anticipate team and business needs, manage critical planning and ultimately ensure leaders can focus on leading the business forward. If you are a great team player, relationship builder, a go-getter and a do-er that loves to work in a dynamic, fast-paced, and regulated environment, we invite you to apply for this exciting opportunity.

At Lilly, we are committed to making life better for people around the world, and we look forward to welcoming a new team member who shares our passion and commitment.

About the Role

The Senior Executive Assistant (Sr. EA) is highly organised, proactive and will provide comprehensive support to the President & GM and at least 3 Senior Leadership Team Members.  The Sr. EA will support and partner with other leaders and employees in the organisation as required in agreement with the Senior Leadership Team members. This role supervises a contingent Executive Assistant who themselves will support several Senior Leadership Team Members.  The Sr. EA is also the Primary Records and Information Manager for the affiliate, providing direction to the company on records management activities.

This role includes a broad range of administration services that will require focus, discipline and flexibility to work across different activities as determined by leaders and business needs.  Below outlines the standard administration responsibilities of the Sr. EA that will span across functional areas:

Proactive Calendar and Meeting Management including pre-read consolidationCoordination across leaders internally and externally to maximize engagements.Ownership to drive engagements that have the most impact on the business.Travel Arrangements including key external event coordinationExpense Reporting & General Procurement SupportSupport Recruiting & OnboardingIdentify needs of the local affiliate and broader team including supporting affiliate visitsCompliance & Right to Operate SupportDepartmental Office SupportDepartmental-Specific Project Support

Essential capabilities and behaviours

Excellent organizational skillsStrong verbal and written communication skillsRelationship management and desire to work as a teamProactive attitude and team player mindsetFlexibility and adaptability to meet various business needsCritical thinking and problem solvingTechnology skills required for administrative tasksA compliance mindset and attention to detailProject management skillsWillingness to try and leverage AI toolsPeople leadership experience

Basic requirements

Minimum 3-5 years of Senior/Executive Administrative Assistant experience supporting a CEO, General Manager or other senior-level international leaders or, equivalent experience (e.g., project management, customer relationship management), with a track record of managing complex schedules and projects.Experience managing travel and business expense reportingExperience managing direct reports is preferredWilling to be on site per guidance. Given this role supports supports a variety of functions, on site work is necessary. The company currently operates on 3x per week on-site, but this can change based on business needsBachelor’s degree preferred but not requiredQualified candidates must be legally authorized to be employed in Australia

Working at Lilly ANZ

Imagine working in an intellectually stimulating environment for an innovation-based company that makes life better for people around the world- that’s Lilly.

In a rapidly changing environment, our people are empowered to unleash their potential, be their authentic selves, challenge the status quo and know their voice matters as they make a difference. Grounded in our core values of Respect for People, Integrity and Excellence, our people work as one Team Lilly, helping us get better together.

As part of Team Lilly, you will receive a competitive salary and benefits including but not limited to working with a fantastic team in our Sydney CBD office with access to great public transport and shopping, various health and wellbeing offers, flexibility, professional development through training programs, your contributions valued through recognition programs and more. You will join an inclusive work environment where we truly believe we are Better Together.

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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