As a Senior Executive Assistant in Corporate & Firmwide Functions Human Resources, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

Manage extensive and complex calendar Screen incoming calls and determine the level of priority, while using caution in dispensing informationManage the coordination and logistics of both internal and external meetingsArrange and coordinate complicated domestic and international travelOrganize all aspects of internal and external events, including catering and transportationProcess invoices and T&E expense claims, ensuring all policies are followed and items are processed within provided guidelinesAssist with staff on-boarding and off-boarding, which includes requesting equipment setup and system accessProduce high quality emails and messages to individuals at all levels of the organizationMaintain department documents, including current organizational charts and Executive Bio’sHandle regular activities without prompting, and advise in advance with issues or delaysAssist in editing spreadsheets and presentations, including printing and binding, for client meetings 

 

Required qualifications, capabilities and skills: 

Strong personal leadership, ability to work independently and effectively in a demanding, changing environmentMinimum 10 years of proven experience supporting executive leadership with large organizationsExceptional travel planning skills and knowledgeDetailed and strong organizational skillsProject management skillsDemonstrated ability to plan complex and large eventsBackground in a client facing sales and financial services environmentExceptional interpersonal, presentation and communication skillsFluency in all Microsoft office products

Preferred qualifications,  capabilities and skills:

Strong JPMorganChase institutional knowledge and proven ability to navigate the firm fluidlyExperience leveraging technology to promote efficiency

** Note: this role requires five days in the office (Mon - Fri) and does not support Hybrid options.