With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

MAJOR RESPONSIBILITIES

% of time

Activity

End Results

30% Effective Transportation of WV staff, Donors, and Visitors

Safely drive authorized personnel and transport goods to designated locations.Ensure vehicle security, cleanliness, and readiness for daily operations.Conduct routine checks on vehicle condition (oil, water, brakes, tires, etc.) and report any issues.Maintain accurate vehicle logbooks, fuel records, and monthly movement reports.Deliver documents, parcels, and mail as required.Monitor road and security conditions, advising staff accordingly.Ensure compliance with traffic laws and World Vision’s vehicle usage policies.Support field operations, including convoy driving and radio checks.Supervise and mentor junior drivers, promoting safety and professionalism.Assist in logistics planning and coordination during field missions.

End Results

Staff and goods arrive at destinations safely and on time, minimizing travel-related risks and delays.Vehicles are consistently clean, secure, and operational, ensuring a professional image and uninterrupted service.Mechanical issues are identified early and addressed promptly, reducing breakdowns and maintenance costs.Reliable records support accountability, fuel efficiency tracking, and compliance with audit requirements.Internal and external communications flow smoothly, supporting operational efficiency.Staff are informed and protected from potential hazards, enhancing safety during field missions.Reduced risk of legal issues and accidents, maintaining World Vision’s reputation and operational integrity.Field trips are executed smoothly with coordinated transport and communication support.Transport resources are optimized, contributing to operational excellence

30%​ Fleet Reporting and Accountability

Ensure that all WV Rwanda fleet and assigned vehicles to donors are well maintained, cleaned, and kept in good mechanical condition in compliance with manufacturers' servicing schedules.Implement initiatives that promote cost savings and simplification as approved by managementPrepare monthly vehicle usage reports for review by the fleet and admin coordinatorAssist in ensuring that the WVR fleet is roadworthyTimely preparation and reception of Goods & Services in provisionInsurance for all WVR Vehicles and Motorcycles renewed in time with no penaltiesPrepare and provide timely reports of Vehicle movements, fuel consumption, maintenance, accidents, and other fleet-related issues.Assist in proper filing and documentation (Yellow cards, Temporary Importation letters, repairs/maintenance, and other fleet-related documents) is in place for all vehicles and motorcyclesAssist the fleet and admin coordinator in updating the Real Estate Asset management online database.Provide technical support to field and project drivers to ensure the work is accomplished in a manner that is consistent with WV Rwanda requirements.Ensure all fleet users comply with WV rules and policies for fleet usage/management.Assist in facilitating trainings for drivers in consultation with managers.Monitors the availability of vehicle tools and accessories.Ensure car washing and ensure that the HO vehicles are clean.Work with the guards in ensuring that WV vehicles are properly parked

End Results

WV Rwanda fleet assigned vehicles to donors are well maintained, cleaned, and kept in good mechanical condition in compliance with manufacturers' servicing schedules.Initiatives that promote cost savings and simplification, as approved by management, are implementedMonthly vehicle reports are preparedWVR fleet is roadworthyTimely preparation and reception of Goods & Services in provisionWorld Vision Rwanda transport arrangements are well-supported for staff/guests.WV Fleet rules and policies respected.Proper filing for yellow cards, letters, and maintenance reportsTimely upload of REAM data.Technical support provided to field and project driversAll fleet users comply with WV rules and policies for fleet usage/management.Facilitation in training for drivers conducted.Vehicles are equipped with all necessary toolsVehicles are clean for fleet usersVehicles are properly parked.

25% Support fleet Risk management

Assist in the preparation of vehicle accident reportsAssist the fleet department in 100% Implementation of audit recommendations for Fleet complianceAssist in following up on timely payment and settlement of Road traffic fines and penalties.Work with police to compile accident reports and fill necessary formsSupport the fleet and admin coordinator in following up on all fleet-related incidents reported on time as per WV fleet policy, and follow up with the Police and Insurance Company in collaboration with the respective managers.Oversee the storage of old tires once replaced

End Results

100% Implementation of audit recommendations for FleetTimely payment and settlement of Road traffic fines and penalties.Accident reports and necessary forms completed on timeTimely closure of incidents related to traffic accidents.Old tires are once replaced and disposed of in time

15% Compliance

Complete all WV Online and in-person mandatory trainingsPrepare monthly LDR in time for approval by supervisorAttend FSSD Divisional staff meetings, etcComplete staff appraisal in time as per set deadlines for supervisor’s reviewAttendance at devotion on a daily basis.

End Results

All Drivers' online mandatory trainings and WV online mandatory trainings completed in timeMonthly LDR prepared in time for approval by supervisorAttendance for FSSD Divisional staff meetings, etcTimely completion of staff appraisal as per set deadlines for supervisor’s reviewAttendance at devotion on a daily basis.

KNOWLEDGE/QUALIFICATION FOR THE ROLE

Quality performance conversations and reviews conducted timely mannerStaff working together as a strong teamStaff capacity gaps identified and addressedProper budget management

Required Professional Experience

Ability to communicate clearly both in written and SpokenExcellent organizational and multitasking abilitiesStrong problem-solving skillsAbility to plan for and keep track of multiple projects and deadlinesFive years of experience in driving Senior officials/management, donorsHandling fleet-related deliverables

Required Education, training, license, registration, and certification

A bachelor's degree (AO) in Logistics, management, or related fieldsDiploma (A1) in General Mechanical, Motor vehicle mechanics from an accredited university or institutionCertifications related to the job requirementValid driving license CAT BAbility to drive all kinds of vehicles (automatic and manual motor vehicles)

Preferred Knowledge and Qualifications

CAT C, D, or both would be an added advantageExperience in working with an International NGOComputer skills especially excelGood planning and organizational skillsProficiency with computers, especially MS Office

Travel and/or Work Environment Requirement

N/A

Physical Requirements

Must be physically fit.

Language Requirements

Have Good spoken & written English & Kinyarwanda

French is an added value

KEY WORKING RELATIONSHIPS

Contact (within WV or outside WV)

Reason for contact

Frequency of contact

1. Service Providers

(Insurance companies, Government institutions, Garages, cleaning services, security entities, courier delivery, cafeteria, office repair and maintenance)

2. Smooth Service Provision

Daily

Fleet & Admin Coordinator

Smooth Fleet coordination

Daily

3.  Drivers

Smooth driving collaboration

Daily

Applicant Types Accepted:

Local Applicants Only