Job Title: Senior Document Management Lead

Location: Houston, TX (Hybrid Work Model)
Contract: Long-term Contract Opportunity

Overview: System One is seeking to hire a Senior Document Management Lead, where you will play a pivotal role in the implementation and maintenance of our project document management systems. This position offers a unique blend of remote work flexibility and in-office collaboration, allowing you to contribute to exciting projects while enjoying a balanced work environment.

Key Responsibilities:

Collaborate with project management to implement and maintain the project document management system and associated procedures. Plan and execute document management duties from the Home Office, ensuring alignment with project goals. Conduct training sessions to communicate work processes effectively to team members and project users. Lead and manage a team of document management leads and technicians, delegating tasks to optimize workflow. Utilize the Electronic Document Management System (EDMS), specifically Aconex, to register, control, distribute, transmit, file, and archive project records. Ensure timely processing of documents to meet project schedules. Generate and provide status reports, tracking logs, and performance metrics to the management team. Work closely with Jobsite teams to ensure seamless coordination and support for project objectives. Leverage innovative technologies to enhance document management efficiency.

Basic Qualifications:

8-10 years of experience in document management and record retention. Proven focus on quality and safety in all work environments. Advanced proficiency in an Electronic Document Management System (Aconex preferred) and strong administrative skills, including expertise in Microsoft Word and Excel. Exceptional organizational skills with a keen attention to detail and accuracy. Demonstrated ability to work independently and take initiative. Minimum of 4-5 years in a leadership role within document management. Strong delegation skills to effectively manage workload. Excellent written and oral communication skills. Ability to thrive in a fast-paced, high-energy team environment and manage multiple tasks simultaneously.

Ref: #161-Managed Staffing Charlotte

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.