Job Summary: The Department of Medicine is seeking a highly organized and proactive Senior Administrative Specialist to provide comprehensive administrative support to the Division Chief of Cardiology and division faculty. This role requires a high degree of professionalism as well as the ability to manage multiple priorities in a fast-paced academic medical environment. Primary Responsibilities: + Manage and coordinate calendars, including scheduling meetings, conference calls, and appointments for the Division Chief and faculty. + Organize and oversee Cardiology Grand Rounds and other divisional lectures/events. + Arrange travel and accommodations for faculty and visiting lecturers. + Screen and prioritize mail, email, and telephone communications; respond or redirect as appropriate. + Edit and proofread a variety of documents, including reports, correspondence, and presentations. + Prepare and process expense reimbursements, credentialing applications, and medical staff documentation. + Maintain accurate and well-organized electronic and paper filing systems. + Coordinate and maintain the division's on-call schedule. + Serve as a liaison between the division and key departments within the hospital and with community partners. + Support the preparation of grant applications, progress reports, and other administrative documents. + Coordinate recruitment and onboarding activities for new faculty. + Assist with administrative aspects of the facultys educational and clinical responsibilities. + Provide cross-coverage for other divisional administrative staff as needed. + Perform other duties as assigned to support the goals of the Division and Department Minimum Qualifications: Associate's degree and a minimum of 5 years of administrative experience, preferably in an academic or healthcare setting. + Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). + Strong written and verbal communication skills. + Exceptional organizational and time-management skills with the ability to prioritize and multitask effectively. + Ability to maintain confidentiality and exercise discretion in handling sensitive information. + Excellent interpersonal skills and the ability to work both independently and collaboratively. Will consider equivalent combination of education and experience. Preferred Qualifications: Work Days: Monday - Friday Daytime Hours Message to Applicants: Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays G5: $20.48 - $34.22 Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations. Recruitment Office: MedBest Medical Management