Job Posting Title:

Senior Administrative Associate

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Hiring Department:

School of Human Ecology

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Jul 28, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The College of Natural Sciences (CNS) at the University of Texas at Austin is committed to fostering a workplace where every employee can contribute at the highest possible level to support the University’s mission. What starts here really does change the world (https://cns.utexas.edu/).

In our Public Health Program we are dedicated to help preserve, promote and improve the health and well-being of populations, communities and people and advance collaborations with the health professions. While our Textiles and apparel division incorporates principles from the arts, sciences, humanities and business to offer an interdisciplinary and immersive academic experience, providing a dynamic education and setting students up for a breadth of career and academic opportunities.

Purpose

The School of Human Ecology is seeking a Senior Administrative Associate to support the faculty, students, and the mission of the School of Human Ecology’s Public Health Program and its Division of Textiles and Apparel.

Responsibilities

Assist with departmental financial expenditures:

Coordinate all logistics for TXA and PBH faculty including coordinating travel for visiting speakers, planning itineraries, booking hotels, obtaining entertainment approvals, researching and booking venues, processing travel reimbursements, coordinating with UT facilities and catering, and other tasks as required.Create new vendor profiles, direct billing accounts, and establish relationships with regular purveyors.Gather, review, and submit supporting documentation related to accounts payable, purchasing, travel reimbursements and other requests, as needed.Utilize UT financial request and processing systems, such as DEFINE, FRMS, Point Plus, and others, as needed.

Assist with departmental academic offerings:

Support course related activities in the academic programs, including: manage course scheduling, room scheduling, course instructor surveys, FASET system, schedule final exams.Assist with course catalog updates and changes for multiple degree plans, in conjunction with program directors, leadership, and program advisors.Manage classroom scheduling and other administrative tasks for academic classes.

Maintain and manage departmental website and social media platforms:

Create and update website content, interfacing with CNS IT and Communications departments.Maintain units event calendar.Oversee departmental social media, website updates, and the Wiki page.

Manage and maintain physical inventory:

Conduct physical inventory of TXA and PBH equipment and resources.Serve as the on-site point person of contact for faculty, staff, students, and visitors.Order office and educational supplies and receive packages.Update departmental contact lists and directories.Distributes packages ordered by TXA and PBH.Provide back-up to Department Manager and other related functions as assigned.

Required QualificationsBachelor’s degree and 3 or more years of experience in a related field.Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail.Ability to meet overlapping deadlines. Demonstrated strong organizational skills.General financial and budgeting knowledge.Excellent interpersonal, oral communication, and writing skills.Demonstrated analytical, problem-solving and critical thinking skills.Demonstrated ability to perform work independently.Experience supporting faculty and staff. Proficiency using computers, including Outlook, Microsoft Word, Excel, database programs, electronic calendar and email systems and standard office equipment.Experience working in an academic environment.Relevant education and experience may be substituted as appropriate.

Preferred QualificationsFamiliarity with higher education systems and University of Texas (UT) policies is a plus

Salary Range

$50,000+ depending on experience  

Working Conditions

Environmental Demands:

May work around standard office conditionsRepetitive use of a keyboard at a workstationUse of manual dexterity

Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.