""Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us. WSP are looking for a Saudi National Admin Assistant for office in Riyadh to manage all activities related to general administration, including day to day issues, process improvement, calendar management etc."" General Administration - Oversee day-to-day administrative operations ensuring smooth functioning of office services. - Act as the main point of contact for administrative support across departments. - Maintain up-to-date records of office documentation and administrative files. Project Delivery & Collection - Coordinate and track delivery and collection of documents, materials, and other requests related to WSP projects. - Liaise with couriers, consultants, and internal stakeholders to ensure timely execution of delivery schedules. - Maintain a log of all incoming and outgoing project-related materials. Inventory & Stock Management - Monitor and maintain office supplies inventory (stationery, pantry, printing materials, etc.). - Conduct regular stock checks and ensure timely replenishment of consumables. - Coordinate with vendors and procurement team for purchase requests and approvals. Office Event Preparation & Support - Support planning and execution of internal office events, celebrations, and meetings. - Coordinate logistics such as room setup, catering, materials, and invitations. - Ensure all event activities comply with company guidelines and HSE policies. Hotel Booking & Accommodation Coordination - Identify, assess, and coordinate hotel options for staff, guests, and business visitors as per company guidelines. - Negotiate corporate rates and maintain a preferred vendor list. - Manage hotel bookings and ensure timely confirmations and record-keeping for audit and finance purposes. Vendor & Staff Coordination - Supervise and manage daily schedules and duties of office support staff including cleaners and drivers. - Ensure cleaning standards and transport requirements are met consistently. - Address performance issues and escalate as required to HR or Facilities Manager. Facility Support & Maintenance Liaison - Report and follow up on maintenance issues within the office premises. - Coordinate with building management or facilities service providers as needed. - Ensure all administrative equipment (copiers, shredders, etc.) are operational and serviced. Compliance & Safety - Ensure compliance with WSP administrative processes, procurement procedures, and data protection policies. - Support implementation of health and safety standards within the admin domain. Reporting & Documentation - Prepare regular reports on administrative activities, stock levels, staff attendance, hotel bookings, and delivery status. - Document and archive all administrative procedures and updates for audit and review purposes. - Bachelor Degree with minimum 03 years relevant experience - Previous experience in site administration/projects. - Excellent communication skills verbal and written in English