Details **Open Date** 08/15/2025 **Requisition Number** PRN42735B **Job Title** Program Assistant **Working Title** Senate Operations Assistant **Job Grade** C **FLSA Code** Nonexempt **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** This position can accommodate remote work. It will be a requirement to be on site for any in-person meetings. Some Senate-related meetings might end after 6pm. **VP Area** Academic Affairs **Department** 00011 - Academic Senate **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** 42000 to 50000 **Close Date** 11/15/2025 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** The University of Utah Academic Senate is a legislative body where the major academic stakeholders at the University – faculty, students, and administrators – work together in setting educational policy and fulfilling the University’s three-part mission of teaching, research, and service. The Academic Senate plays an integral part in the shared governance of the University. The Academic Senate office is hiring a versatile administrative program assistant who is professional, flexible, detailed oriented, self-motivated, and has the organizational, problem-solving, communication, and interpersonal skills to manage the varied roles and tasks of this critical position. **Responsibilities** Responsibilities include operational and program support to the Senate office in areas such as office management, program planning, financial processing, database and archive records maintenance, communications development, email management, and meeting management assistance. In addition, the Senate Assistant will coordinate special projects/tasks as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. DISCLAIMER :Work Environment and Level of Frequency typically required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead, moving boxes and other items. Office environment. **Minimum Qualifications** Associate’s degree in a related field, or equivalency (one year of education can be substituted for two years of related work experience), plus two years of related experience required; ability to use logic and reasoning to prioritize tasks; office management skills including word processing, spreadsheet software, and/or database software preferred; demonstrated human relation and effective communication. Strong writing skills and ability to proofread documents and emails for spelling, grammar, content, and clarity. Capable of effectively managing multiple duties and competing deadlines with minimal supervision. Flexibility and willingness to help where needed. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** Experience in: Electronic survey platforms Document archival management and document search systems Word Press Presentation materials development Payments processing **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.