Secretary IV; Job No. 1132 (Spanish/English Bilingual Required) at Alisal Union School District Share on X      Print Application Deadline

7/29/2025 5:00 PM Pacific

Date Posted 7/22/2025 Contact Moises Benito
831-753-5700 2017 Number of Openings 1 Salary Add'l Salary Info $22.63-$28.87 per hour Length of Work Year 40 hrs/wk., 201 days/yr., 11 months/yr. Employment Type Full Time Job Description / Essential Elements:    Print    SECRETARY IV PRIMARY FUNCTION: Under limited supervision, perform a variety of support services in maintaining day to day operations of school office or the special education department; perform responsible and complex secretarial duties. DIRECTLY RESPONSIBLE TO: Administrator of the area of assignment and/or designee MAJOR DUTIES AND RESPONSIBILITIES: Coordinate activities in a school office or the special education department. Perform responsible and complex secretarial duties including but not limited to: manipulating and maintaining computer data base information systems, maintaining filing systems and record keeping; schedule appointments and maintain calendar; and open and distribute mail appropriately. Assist in development and monitoring of site or departmental budget as directed; organize budget and financial material to monitor expenditures and maintains accurate fiscal records; maintains a variety of files and site accounts and ledgers. Provide public relations, customer service and coordinate communication regarding school or department activities. Serve as liaison between department personnel, District staff, parents, community and service agencies. Greet, inform and direct visitors, staff and students, in person or over the telephone with courtesy and diplomacy. Ascertain nature of business and provide standard information related to area of assignment. Assist in providing translation and interpretation services for assigned program. Arrange meetings, notify participants, prepare materials and take minutes as directed. Draft letters, memorandums, purchase orders or other documents independently within scope of authority. Requisition, receive, store, inventory and distribute supplies and office materials; Reconcile purchase orders. Collect data and research and prepare federal and state reports as directed. Prepare employee attendance and payroll reports. Work as a team member. Attend meetings during regular working hours as required by the District. Perform other related duties as required. DUTIES SPECIFIC TO SCHOOL SITE ASSIGNMENT: Collect, issue receipts, deposit and account for money collected in conjunction with fundraising and other school activities. Under general direction of the School Nurse, assist to ensure the proper security and administration of medications that are dispensed to students; administer basic first aid as necessary. Maintain emergency drill logs. MINIMUM QUALIFICATIONS: Experience: Three years of experience in increasingly responsible and complex secretarial work, preferably requiring frequent contact with the public. Education: High school diploma or equivalent Ability to: Communicate in English and Spanish effectively in oral and written form and to understand and follow oral and written instructions in an independent manner; type at a speed of 50 wpm with accuracy; multi task; work independently with limited supervision; establish and maintain cooperative working relationships with those contacted in the course of work; understand and implement laws and policies regarding confidentiality; operate a variety of office machines including computers, typewriter, calculator, copier, fax, communication radios; and other office machines and equipment; ability to make mathematical calculations with speed and accuracy. PHYSICAL EFFORT/WORK ENVIRONMENT: Good physical condition; Sit for long period of time or work in confined spaces; Perceive the nature of sound; Must have visual acuity for the purposes of reading computer screens, manuals, labels and other printed matter. New employees must pass District physical examination which includes drug and alcohol screening. Requirements / Qualifications

Typing Certificate 50 wpm High School Diploma or equivalent

Requirements / Qualifications

Typing Certificate 50 wpm High School Diploma or equivalent

Comments and Other Information JESSE G. SANCHEZ ELEMENTARY SCHOOL Monday through Friday, 7:30 a.m. – 4:30 p.m. Comments and Other Information
JESSE G. SANCHEZ ELEMENTARY SCHOOL Monday through Friday, 7:30 a.m. – 4:30 p.m. Links Related To This Job Learn About Our Community Visit the South Bay Recruitment Center View Other Job Desc. / Ess. Elem. CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits ADD TO WISHLIST VIEW JOB WISHLIST APPLY (Current Employees ONLY) APPLY QUICK APPLY