Secretary Department, Physical Therapy-OP Req #: 0000206605
Category: Clerical / Administrative Support
Status: Part-Time
Shift: Day
Facility: Trinitas Regional Medical Center
Department: Physical Therapy-OP
Pay Range: $17.50 - $21.00 per hour
Location: 240 Williamson Street, Elizabeth, NJ 07202

Job Title: Secretary Department

Location: MEDICAL OFFICE BLDG

Department Name: Physical Therapy-OP

Req #: 0000206605

Status: Hourly

Shift: Day

Pay Range: $17.50 - $21.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

This position requires a combination of clerical, administrative and customer service skills. You will register, check patients in and out of our electronic medical record system. You will answer phone calls, and make appointments for patients, and coordinate the retrieval of offsite medical records. 

Qualifications:

Required:

High School diploma or equivalentGeneral computer skills including knowledge of Microsoft OfficeBilingual (Spanish/English)

Scheduling requirements:

Shift- 11:00am-4:00pmMonday-FridayPart Time/Day

Essential Functions:

Places patient/client needs ahead of selfDemonstrates compliance with findings from QI program findingsParticipates in in-services and training activities as indicatedProvides input into improving the operations of the departmentEnsures that department stock items are available to staff: stationary items, Printer/fax cartridges, other stock item ordering as requested and approved by Director of RehabilitationKeeps front desk work area/waiting room clean and neatAssists in keeping treatment areas clean as neededUses proper body mechanics in the movement of equipmentObtain and files charts for therapists as necessaryFollows the direction of the Director and therapy staff in a professional mannerGets all demographic information from the patient and inputs it into the scheduling software Schedules all PT, OT, ST, and Cardiopulmonary outpatients in the scheduling softwareGives each patient a hard copy of their scheduled appointmentsWorks with therapy staff to maximize productivity and efficiency in the scheduling of patientsPrints out reports from scheduling software as requestedMeets deadlinesProofreads all typed workFills out purchase orders/stationary supply requests correctlyExhibits proficiency in use of Microsoft Word, Excel programsPrepares minutes of meetings when requestedPrepares chart files for new patients by: applying name label, applying paper fasteners to chart, placing the completed patient history and MD script into the chart, placing initial examination, 1 progress sheet and the patient history into the chartReplace photocopier, computer printer, fax cartridges as neededOrganizes incoming faxes and files them as indicatedFollows all department policies and procedures to maximize cost efficiencies to include: recycling paper/file folders, restrict personal phone calls as per department policy, appropriate utilization of supplies, keeping department stock at a reasonable level, limit photocopying to department volume needs

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team.  We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.  As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. 

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

RWJBarnabas Health is an Equal Opportunity Employer