Secretary 1 (10 Month) CT STATE - Naugatuck Valley Campus Recruitment # 250728-6976CT-001 Location Waterbury, CT Date Opened 8/7/2025 12:00:00 PM Salary $42,162.00 - $55,320.00/year (Employees new to state service start at minimum of the pay plan) Job Type Open to the Public Close Date 8/20/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction Are you hard working and seeking an opportunity to make an impact? If so, Join CT State and be a part of our dedicated team! At CT State Community College , we value our employees and are seeking to add new talent to our team. We offer many opportunities for our employees to contribute and stand out as part of our continued success story. We are looking for individuals who demonstrate a true passion for what they do and reflect the culture and vision of CT State. We are recruiting for a Secretary 1 (10 Month) (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=6976CT&LinkSpec=RecruitNum2&R1=&R3=) position to work at our Naugatuck Valley campus located in Waterbury, CT . POSITION HIGHLIGHTS: + W ork Hours: Full-time, 40 hours per week + Work Schedules: 1st Shift + Work Hours: Monday - Friday (7:30am - 4:30pm) + Office: The Early Childhood Education Laboratory School + Location: 750 Chase Parkway, Waterbury, CT 06708 WHAT WE HAVE TO OFFER: + Visit our new State Employee Benefits Overview page! + Professional growth and development opportunities + A healthy work/life balance to all employees. DISCOVER THE OPPORTUNITY TO: + To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule. + Engage in a rewarding career. + Make a difference in the public sector. + Work both independently, as well as together in a collaborative team environment. ABOUT US: In the State of Connecticut (http://www.ct.gov/) , CT State Community College is a constituent unit of the Board of Regents for Higher Education ( BOR (http://www.ct.edu/regents) ), Connecticut State Colleges and Universities. Our goal as a public higher education institution is to provide a high quality, affordable and accessible post-secondary education that enables students to achieve their life and career goals. CT State's mission and vision reflect the overarching objectives of providing excellent higher education and lifelong learning to all students, maintaining affordability and accessibility, and contributing to the economic growth of the state. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process. BEFORE YOU APPLY: + Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. + Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. + Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. + Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. + Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. + Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. + Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: + Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). + Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! + Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics. QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Sheila Antonacci at CSCU-Recruitmentteam@ct.edu. PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for performing a full range of secretarial support functions. EXAMPLES OF DUTIES Incumbents perform a variety of secretarial duties as illustrated in the following areas: + TYPING: + Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; + Proofreads for content; + Edits using knowledge of grammar, punctuation and spelling. + FILING: + Designs office filing systems; + Organizes and maintains files (including confidential files); + Maintains, updates and reviews reference materials and manuals. + CORRESPONDENCE: + Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature. + REPORT WRITING: + Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month). + INTERPERSONAL: + Greets and directs visitors; + Answers phones and takes messages; + Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit). + PROCESSING: + Scans correspondence; + Pulls and attaches related materials; + Reviews, routes and prioritizes mail. + SECRETARY: + Arranges and coordinates meetings (including space and equipment); + Writes minutes of meetings, lectures, conferences, etc. from rough draft; + Takes notes and/or meeting minutes; + Makes travel arrangements. + OFFICE MANAGEMENT: + Maintains an inventory of supplies and equipment; + Orders supplies when necessary; + Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); + Maintains time and attendance records; Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY + Considerable knowledge of + office systems and procedures; + proper grammar, punctuation and spelling; + Knowledge of + business communications; + business math; + Skills + interpersonal skills; + oral and written communication skills; + Ability to + schedule and prioritize office workflow; + operate office equipment which includes computers, tablets, and other electronic equipment; + operate office suite software; + take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Two (2) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year. PREFERRED QUALIFICATIONS + Two (2) years or more experience managing and operating an office (answering phones, screening calls, transferring as needed, copying, assisting colleagues, etc.), responding to emails. + Experience with front-end reception and providing excellent customer service, including working with students, clients or the public. Engaging with families, young children, practicum students, student observers, and college instructors. + Experienced in the use of Microsoft Office Suite Applications (Word, Excel, Outlook, PowerPoint, and Teams) + Experience working with ECE Reporter, Care 4 Kids system, Connecticut's Background Checks Information System (BCIS), Connecticut's Office of Early Childhood systems, Sparkler Application, the National Association for the Education of Young Children (NAEYC) systems, and Connecticut's Licensing Requirements for Child Care Centers. + Experience maintaining schedules for a busy, multi-staffed office. + Experience maintaining fiscal budgets, staff timesheets, and reports. + Experience with business communications and math. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online