Job Title:  Sales coordinator

Location: Mumbai

Summary of Key Responsibilities:

Field Staff Travel Expense Processing and Reimbursement Expense Processing of Field employees as per Travel Policy applicable for various grades of employees Timely re-imbursement of monthly claims within committed timelines Observation mails to be sent to Division / HR for deviations Approval / Rejection of Standard Tour Plan of MR’s after checking frequency of Visits, Touring pattern, etc. Resolve query raised by Field Employees Updation of Standard Fare Chart (SFC) wherever required Avail GST credit for managers lodging Bills

 

Vendor Management PR & PO Creation; Invoice scrutiny, approval; GRN creation & submission of invoices to accounts dept Payment follow-up of Vendor; Preparation & checking of SPR & approval.

 

Divisional Coordination Expense / Reimbursements; Product/ Field related materials. – scrutiny of bills, preparation of final sheet, take approvals & then share it with finance team for payment Coordination for Field related activities (Trainings etc.).

 

Cycle/Zonal Meeting – Coordination with travel desk for hotel & stay arrangement.

 

Co-ordination with other departments for meetings etc.

 

Qualification / Experience           

Minimum experience of 5 years in similar activity in pharma industry Proficiency in MS Office (specially Excel) Good communication skills Ability to multi task, successfully adapt to changes in work priorities. Should be able to take responsibilities and meet the target within the timeline set.