About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

A secluded oasis at the edge of an idyllic lagoon! On the east coast of Mauritius, lapped by turquoise waters perfect for water sports, our relaxing Resort is filled with lush greenery and dramatic views everywhere you turn. Each stylish villa and residence feature its own private garden and pool – just like the home for the Resort’s resident giant tortoises. After a day exploring the Indian Ocean or playing unlimited golf at both our Ernie Els-designed course and Bernhard Langer signature course, unwind at our award-winning Spa and raise a glass at one of our exciting dining venues. Mauritius is teeming with opportunities for your next day’s adventures. This beautiful resort opened in October 2008, and has 90 one-bedroom villas, 1 Presidential Suite, 45 two-to-five-bedroom residential villas, 5 stunning Food and Beverage venues in addition to managing an off-property beach bar/restaurant, an award-winning over water Spa, 2 tennis courts and a fitness center.

Purpose 

 

The Residential Accounting & Administrative Assistant Manager is responsible for assisting the Assistant Director of Finance in maintaining the general ledger and balance sheet reconciliations of residential programs.  The position is also responsible for supporting the residential operations team with various administrative duties and operational controls. 

  

Job Responsibilities 

 

People Functions 

Maintain harmonious and professional relationship with all departments and Home Office. 

Assist Assistant Director of Finance & residential operations team with maintaining the effectiveness of internal controls to safeguard the assets and resources of the hotel. 

Actively support other department managers with matters dealing with labor standards, payroll, and other issues that may arise. 

Direct and supervise the efforts, quality, and timeliness of all aspects of payroll, accounts payable, and general cashiering or other areas as directed by the Assistant Director of Finance and Director of Finance. 

Assist in other areas of the accounting office as needed. 

 

Product Functions 

Understand and possess a working knowledge of the Accounting & Finance and residential operations Manuals 

Good understanding of Month-End Process, including but not limited to preparation of financial statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principals. 

Assist the Assistant Director of Finance and Director of Residences in preparation of all budgets and forecasts. 

Understand the current Edition of USALI. 

Prepare and coordinate the monthly reconciliations for all balance sheet accounts and all bank reconciliations, ensuring all outstanding reconciling items are investigated and resolved satisfactorily. 

Perform all daily, monthly, and other periodic accounting and financial reporting in an accurate and timely nature. 

Participate in the physical inventory counts and the subsequent accuracy of count, price, and valuation. 

Safeguard the cash assets through monthly bank reconciliations, cash counts of all issued Banks, including general cashier, and reporting any discrepancies to the Assistant DOF. 

Assist with month end adjustment journal entries and balance sheet reconciliations. 

Prepare periodic vacation and medical deduction audits. 

 

 

 

 

 

 

 

 

Prepare required backup or work papers in order to provide analysis and control over balance sheet and P&L accounts and to serve the purpose of internal and external audits. 

Have a working knowledge of all areas in Finance to ensure that coverage can be provided for employees on vacation or leave. 

Be familiar with the program of records control, security, retention and disposal in accordance with hotel policy and procedures. 

Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance. 

Supports director of residences in managing all purchasing, procurement and third party contracts on behalf of the residential entities.  

Maintain and organize administration of reports and operational controls and follow up with the respective departments.  

Provides analytical reviews of residential financial performance  

Provides residential operations team with financial decision making supporting data 

Follow up on all board meetings minutes items and close them.  

Quarterly audit of all recharges and initiate meetings with the respective department on overage, cost efficiencies and further planning of purchase.  

Control of capex expenditure and FF&E reserve.  

Self audit of the residential checklist and schedule meetings with the DOF and DOR Residences to cascade any issues observed and discuss remedial action plan.  

Work closely with the Purchasing team on orders in progress, products deliveries. 

Work closely with engineering on property maintenance coordination, repair charge backs and subcontracted works invoicing controls 

 

Profit Functions 

Ensure that income is properly recorded and an accurate and timely Daily Business Report is generated. 

Have the ability to direct the efforts, quality and timeliness of all aspects of the payroll, general ledger, accounts payable and general cashiering. 

Meet with Division and Department Heads and observe the actual work being performed in each department in order to establish labor standards for all job categories within the hotel; review each department at least twice per year to determine the adequacy of their labor standards, propose changes when necessary and implement with proper approval. 

Review daily/weekly labor report and explain the major variances to established labor standards. 

Assist Department Heads and Division Heads in researching any discrepancies or problems highlighted by the daily, weekly and monthly labor productivity reports. 

Assist the Assistant Director of Finance in Forecasting/Budgeting and assist the Department Heads in producing their annual labor budgets for residential programs. 

Assists residential operations teams with PO issuance and budget controls. 

 

 

 

 

 

 

 

 

 

 

 

Special Requirements 

 

University degree – major in accounting or finance preferred and/or ACCA Graduate. 

2-5 years of working experience within a Finance Department, preferably a hotel/resort. 

Thoroughly understand and possess a working knowledge Accounting & Finance.  

Excellent understanding of Month-End Process including, but not limited to, preparation of financial statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principles. 

Solid interpersonal and relationship-building skills to work with cross-functional teams. 

Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings. 

Promote a continuous learning environment that creates an atmosphere for professional development opportunities. 

Apply an ethical approach to influence the outcome of situations. 

Serve as a role model for others by demonstrating appropriate business conduct and ethical principles. 

Continuously seek to improve/develop the performance of others and continuously strive to improve his/her own performance. 

Work in a safe, prudent and organized mannerPromote a continuous learning environment that creates an atmosphere for professional development opportunities. 

Continuously seek to improve/develop the performance of others and continuously strive to improve his/her own performance. 

Work in a safe, prudent and organized manner 

Strategic, analytical and have solid business acumen. 

Travel: Occasional. 

 

Compliance Policies 

 

Grooming Policy 

Confidentiality Agreement 

Policy Against Harassment 

Electronic Systems Policy 

Code of Business Conduct and Ethics 

Employee Handbook Acknowledgement Form