With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)Job Description:
To provide support to the Regional Director: Grants, Risk and Support (RD:GRS) in ensuring standards of excellence through effective and efficient grants financial management, accountability and integrity within West Africa Region. To provide expertise and support in the grant financial management across all Field Offices and support the RD:GRS in areas of audit management and quarterly financial reporting for the whole region.
Grants Financial Management (25%°) :
Conduct Quarterly review and analysis of grants financial reporting
Provide feedback and analysis to FOs on areas with significant over- or under spending and/or any other risk areas.
Ensure appropriate grant financial monitoring frameworks are in place, and operating satisfactorily, in each Field Office to support ministry objectives.
Explore ways to reduce overhead costs on grants to ensure WV’s competitiveness without comprising ministry quality.
Liaise with FOs to ensure timely reimbursement of funds used to pre finance multilateral funded programs implementation.
Provide expert consultation regarding the implementation of cost allocation policy at project/grant level.
Provide Quarterly update on the region grants portfolio to key stakeholders in collaboration with GGCU - Manila, Field Offices and RD/GAM Director.
Proactively identify and escalate grant financial and/or operational management issues as necessary in coordination with regional GAM Director.
Liaise monthly with Regional GAM Director to review grant portfolio, strategic grants under acquisition and grant issues being resolved.
Strategic Financial Planning and Management (15%)
Support the FO in developing grant financial management strategies, priorities and plans in alignment with the regional, global strategies and priorities as well as emerging trends.
Liaise with SO Finance regarding their trips to the region in collaboration with the FO Finance/Grant Teams.
Develop and maintain good professional networks with the FO Grant teams, Managers, SO IPGs, FO Finance Directors and Regional GAM Directors.
Represent the regional finance in the grants community forum (internal and external to WV) and participate in at least one Grants Community Working group.
Grants Budget & Acquisition (15%)
Work with SOs in large scale (budget over $1m) proposal design workshops and review proposal budget to ensure grant proposals are competitive.
Work with FOs and SOs to prepare and/or review proposal Budget amendments, and extensions of the life of an award any other award budget modification.
Work with the grant acquisition and management team to promote effective relations and support to Field Offices prioritized to grow grants or balance their funding portfolio
Grant Capacity building (15%)
Co-planning and Facilitate capacity building initiatives with Regional GAM Director at Field/Regional Office especially as it relates to grants financial management and grants compliance.
Ensure succession planning for FO Grant Finance Managers are in place.
Participate in and/or co facilitates large scale grants start up workshop in collaboration with the FOs and respective SOs.
Develop a pool of grant finance experts, create an environment of experience sharing and promote best practices within the region.
Support Regional GAM Director in planning and delivering regional GAM meetings and workshops aimed at strengthening FO grant capacity.
Risk management (15%)
Audit Recommendations:
Coordinate with FO to assure follow up actions and implementation of audit recommendations and addressing common audit findings.
Participate in large scale grants audit preparation with national/program offices and support the National /program offices to provide required information and address disallowed costs
Risk assessment For Grants approval:
Review risk assessment for grants approval received from Field Offices in light of risk mitigation.
Award Terms interpretation:
Provide in collaboration with the SOs core team, expert advice on interpretation of award terms and ensure that grants implementations are within the requirements.
Internal Control Systems:
Assist in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations.
LDRs, BPS and Cost Allocation implementation monitoring:
Work in collaboration with the Field Offices in the region to ensure proper implementation of the LDRs database system and Costs Allocation Policy.
Work with FRSC staff to address any issues pertaining to LDRs database implementation
Large Scale grants close-out:
Assist FOs in the preparation of large scale grants (>US$1 Million) closeouts plan.
Ensure proper implementation of the large scale close out plan to ensure compliance with award requirements.
Regional representation at various grants community forum (15%):
Provide support to field offices requiring a grants finance manager during recruitment
Support the RD: GRS in reviewing and preparing quarterly Regional Scorecard
Act as interim RD:GRS as needed
Represent the region in the grants community forums (internal and external to WV).
Participate into Global Grants Community working groups.
Carry out additional responsibilities as assigned by the RD:GRS
Attend and participate in devotional meetings.
Required Professional Experience :
- 5 years’ experience with government grant regulations and financial reporting requirements. Strong experience in establishing and enforcing common protocols and standards throughout a large organization.
- Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls.
Required Education, training, license, registration, and certification :
- Bachelor Degree in Finance, Banking or Accounting.
- High level computer literacy and knowledge of spreadsheet applications.
Preferred Knowledge and Qualifications :
MBA or equivalent preferred.Senior leadership experience in strategic financial management.Track record of successfully training, developing/mentoring and supervising finance and grant staff.Working knowledge of the WV Partnership preferred and ability to interface sensitively with people from various departments in both field and support offices.Applicant Types Accepted:
Local Applicants Only