Job Summary       

Vinik Sports Group and the Tampa Bay Lightning are seeking a detail-oriented, proactive, and collaborative Recruiting Coordinator to support the full lifecycle of talent acquisition and onboarding processes. This role will play a key part in recruiting efforts for both part-time and full-time staff, ensuring a seamless and world-class candidate and new hire experience.

Essential Duties & Responsibilities

Recruiting

Create and manage job requisitions in Workday, ensuring accuracy and consistency.Conduct prescreening of candidates to assess qualifications and alignment with role requirements.Collaborate with department managers on a regular basis to identify hiring needs, in addition to sourcing candidates in high volumes using various tools, including job boards, social media networks, and employee referralsDraft and send offer letters, initiate background checks, and monitor results for complianceCoordinate logistics for hiring events, including communication, materials, and set-up supportManage candidate travel arrangements for interviews, as needed

Onboarding

Coordinate onboarding logistics, including scheduling New Employee Orientation and required guest services trainingManage the completion of new hire paperwork in Workday, ensuring accuracy and consistencyMonitor I-9 documentation compliance and send timely reminders for onboarding task completionPrepare new hire credentials, including headshots, badges, and name tags Coordinate onboarding logistics for full time employees, including desk setup, welcome gifts, and ID badges.Maintain and track onboarding checklists to ensure all required steps are completed prior to the employee’s start dateAssist with internal communication to ensure departments are prepared for new hire arrivals

Administrative Support

Assist with HR audits, document tracking, and maintenance of compliance-related records.Provide support for the Vinik Sports & Entertainment Management Fellowship ProgramCreate and maintain internal trackers to support recruiting, onboarding, and program initiatives.Contribute to special projects and initiatives as needed to support the People Operations teamGame/Event ResponsibilitiesGame/Event Night responsibilities: YesApproximate number of games/events worked per year: 10QualificationsBachelor's degree in Human Resources, Business Administration, or related field preferred.1–2 years of experience in recruiting, HR coordination, or a similar administrative role.Familiarity with HRIS and applicant tracking systems; experience with Workday strongly preferred.Exceptional attention to detail and ability to manage multiple tasks simultaneously.Strong written and verbal communication skills.Advanced knowledge of Microsoft Office (Outlook, Excel, PowerPoint, and Word) Results oriented and strong customer service skills Ability to handle and prioritize multiple projects simultaneously Ability to work collaboratively with others Ability to build credibility and establish trust among coworkers and management  Ability to handle sensitive and confidential information with discretion.Positive, team-oriented attitude with a commitment to delivering a best-in-class candidate experience.Working ConditionsAbility to work efficiently and effectively in office and arena environment that can be exciting, loud and distracting This is an onsite role; flexibility to work a minority of time remotely. Ability to work extended hours including late nights, holidays, and weekends as needed Ability to lift/carry/move up to 15lbs Ability to work in cold/hot indoor and outdoor temperatures Ability to commute to various venues throughout the Greater Tampa Bay Area Ability to work in areas that can become crowded with equipment and/or people 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.