Job Title:

Receptionist with Facility tasks

Job Description

Are you someone who thrives in a fast-paced environment and enjoys interacting with people? Do you have a knack for organization and excellent customer service skills? If so, we have an exciting opportunity for you!

As our Receptionist, you will be the face of our company, greeting clients and visitors, and ensuring their experience is seamless and pleasant. You will play a crucial role in maintaining workplace security, assisting with administrative tasks, and ensuring a smooth flow of operations.

Responsibilities:

Greeting clients and visitors (which includes future employees for interviews) and helping them navigate the office.Announcing clients or visitors.Helping maintain the workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. Also making sure the visitor log is up to date with all the details.Personally delivering new badges/giving access for new employees and requesting them to sign the related documents and putting them in a file.Maintaining a monthly list for ex-employees that have been terminated (this is updated with the reception of their computer equipment and also checking that everything is in order with it; and if not, noting the issue and following up again until all the components are back to us)Assisting with a variety of administrative tasks including copyingPreparing meeting and training rooms, with food, beverages and making sure that it’s cleaned by the cleaning team, in case of visits.Answering phone calls, and, if needed, routing them to the relevant department.Maintaining a contact with the employees from other cities (for example: announcing them the delivery of various confidential packages or documents).Performing ad-hoc administrative duties (for example, if something has broken or stopped working: contacting the building’s repair team for the needed reparations, or if there are connectivity issues – contacting the IT department, and so on).Sorting and distributing mail to the necessary department.Scheduling appointments when needed.Maintaining a file with all facility documents and invoices for various services.Responsible for Physical security at the office (including monthly physical security audit, checklists, keeping files updated. Fire responsibility - fire traing education, yearly fire equipment maintenance, update alarmlists. Handling tickets through ticket system Cellphone responsibility (order cellphones, montly audit)Keep a good relationship with Landlord and local suppliers connected to the site.

Skills & Qualifications:

Experience receptionist, administrative or client support roleEnglish Language (C1) and native-level proficiency in SwedishKnowledge in MS OfficeExcellent customer service and communication skillsExcellent time management and soft skillsAbility to manage multiple tasks and adapt to change in fast-paced dynamic environment

Contract: Fixed term 2 year position

Start date: ASAP

Location: Stockholm - Solna Strandvag 84

We offer a vibrant work culture, opportunities for personal growth, and a chance to be a pivotal part of our team. If you're passionate about providing exceptional service and looking for a rewarding challenge, we'd love to hear from you!

Location:

SWE Stockholm - Solna Torg 19

Language Requirements:

English, Swedish

Time Type:

Full time

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