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Our client, a leading privately held global firm, is seeking a Temporary to Permanent Receptionist/Executive Assistant for their Midtown East office. The role requires 5 days in the office from 8am-6pm with flexibility as needed. The role starts ASAP and is a great opportunity for someone looking to join a rapidly growing company.

Key Responsibilities:

Executive Support & Administration

Provide calendar management and scheduling for various senior team members (excluding the founder), particularly those without EA support.Coordinate travel, car service, reservations, and catering needs.Manage interview scheduling and logistical support for recruiting efforts.Assist with general administrative needs across the office.

Front Office Coordination

Act as the welcoming face of the firm at the front desk, located directly off the elevator.Greet visitors, offer refreshments, and create a professional first impression.Set up breakfast and materials ahead of Monday firm-wide meetings at 8:30 AM.Ensure common areas remain tidy and fully stocked with necessary supplies.

Firmwide Support

Pull together agendas and documents for weekly firm meetings; monitor emails over the weekend for any last-minute updates.Order office supplies, food, and manage other small facilities or operations tasks as needed.Partner with Office Manager for logistics and coordination, including package handling.

What We're Looking For:

Qualifications & Experience

Previous experience in a professional services, financial services, legal firm, or luxury hospitality environment is strongly preferred.Bachelor's degree preferred.Strong command of Microsoft Office Suite; comfortable learning internal systems.Experience supporting multiple team members in a fast-paced, high-expectation environment.

Soft Skills & Traits

Impeccable judgment, highly organized, and proactive.Warm, approachable, and personable while maintaining a professional demeanor.Thrives in a team-focused, in-office environment and takes pride in being helpful and engaged.Corporate and a tidy presentation are key.

Compensation:

DOE up to 120k, hourly in line + OT + Discretionary bonus when perm A1425131NY-Temp_1753368486 To Apply for this Job Click Here