To Apply for this Job Click Here

High-profile Investment Management firm is seeking to hire a Temp-to-Perm Receptionist/Administrative Assistant in their NYC office. This position is for a smart, detail oriented, flexible, high-energy candidate with strong interpersonal and exceptional organizational skills, and who enjoys a fast-paced environment and working as part of a team. This role requires 5 days in office from 8am-5pm daily.

Responsibilities:

Meet and greet guests - seat and offer drinksCommunicate with Admin Team via IM Chat on all meeting arrivals/departuresManage conference rooms - coordinate all meeting requests as well as overall tidiness Log all guests into the building security systemHeavy phones - main line and Operations phones Receive and log all deliveries from FedEx, UPS and messenger servicesResponsible for communicating all food/messenger deliveries with the Office TeamSupporting Operations team consisting of 3 Partners and 3 Managing DirectorsEnsuring each team member is prepared for all meetings and calls, printing materials and marketing decksCalendar management, scheduling zooms/Teams and phone callsOrganize domestic and international travelRegister for conferencesDatabase management Some personal work for the Partners may be required, including personal travel, doctor's appointments, dinner reservations, etc.Ad hoc projects within Human Resources and Investor Relations as needed

Skills/Character:

Excellent communication skillsProficient in MS Outlook and Microsoft Office SuiteOrganizational and Multi-tasking skills are a must True team player a must Ability to remain calm and composed during demanding periodsPleasant and friendly personality while professional and polished - will be the face of the firmPunctuality is very important Proactive, motivated and "can do" attitude

Requirements:

Minimum 1-2-years' experience in a busy administrative support roleHours - 8:00am-5:00pm (with flexibility to work earlier and later, as needed) Business casual attire

Compensation/Benefits:

80-85K base DOE + BonusFully paid benefits, amazing perks + lunch paid for daily A1422983NY-Temp_1751986440 To Apply for this Job Click Here