About the role

 

Stantec is working on many iconic and exciting projects and we are looking to grow our supportive and friendly administration team! If you like meeting and supporting people, being challenged with a varied and everchanging workload, have a can-do attitude and enjoy being part of a small team at the central hub of the office culture, we’d like to hear from you.  

This role is to provide professional administrative assistance and support to the business and external clients, maintaining a high level of professionalism, confidentiality and discretion, at all times. 

 

Primary responsibility is front of house reception, answering phones, booking meeting rooms and pool cars, event catering, keeping areas tidy, onboarding new team members, team safety, ordering PPE, stationery and kitchen needs, regular reporting and ad hoc administration tasks. 

 

You will be required to work in our Melbourne office. 

 

 

Day to day tasks would involve:

Reception and phones

Provide administrative support to the business

Assist with coordination of building maintenance, office equipment requirements

Help coordinate office communications, client and staff events and meetings

Ordering of stationery, consumables, kitchen supplies and maintaining sufficient stock

Ensure reception, kitchens and meeting rooms are kept clean and presentable

Assist with the coordination of onboarding and exit checklists to ensure staffers are complying with Stantec procedures

Support the Shared Services Team Lead to carry out relevant Health, Safety, Security & Environment (HSSE) tasks as the Office Safety and Environment Coordinator (OSEC), taking reasonable precaution to provide and maintain a safe work environment and that safe systems of work are adhered to in all offices

Assist in maintaining compliance with quality, safety and environment policies and processes including assisting with regular audits

Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures.

Other duties as reasonably required 

 

 

To be successful for this role you'll need:

Excellent communication skills

Demonstrated experience delivering excellent administration and office management services

Minimum 2 years experience in an administration role

Can-do attitude

Excellent organisation and time management skills, including the ability to multi-task and prioritize work

Intermediate knowledge of Microsoft Office, with the ability to learn new systems

Initiative and self-starting to identify proactive opportunities in the workplace

Strong attention to detail

Competent level of decision making i.e. able to identify, assess, evaluate and problem solve

Self-motivated and able to use initiative

Drivers Licence

 

  

What we offer

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.

Genuine Flexible Working Arrangements (within the office environment)

Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning

Mentoring for your own development and the opportunity to mentor others

Career growth opportunities

A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables

Salary Continuance Insurance (SCI)

Mental Health and Wellbeing Programs

Service Recognition Awards

Employee Assistance Program 

 

 

About us

The Stantec community unites over 32,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.

Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

 

 

Culture

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI+, neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together. 

 

 

How to apply

Please submit your most recent CV, outlining your relevant experience by following the apply button.

 

No Agency CV’s will be accepted.

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Additional Information