Barista / Receptionist 

Your Role 

Gensler is looking for an experienced Barista/Receptionist to provide vital administrative support.  This role provides support related to all administrative needs including calendar and schedule management, answering phones, travel arrangements, expenses and timesheets, meeting preparation and correspondence. You will be the face of our firm, managing front desk operations creating a welcoming and comfortable experience for all clients, team members, and guests at our office. This is an opportunity for a self-motivated, client experience-driven candidate to join our creative and high-performing office. 

What You Will Do

Answer phones locally and internationally (Clients and Gensler staff from other offices)

Greet all visitors, offering assistance and providing refreshments as appropriate 

Monitor conference room schedule, booking and updating as necessary

Order food for meetings 

Maintain the aesthetic appearance of the recepection area (client ready) 

Check office supplies (restock supply room as needed) 

Assist with building maintenance issues and requests 

Assist with handling FedEx, courier and other delivery needs 

Coordinate errands as needed for the office 

Your Qualifications

Bachelor’s degree and minimum 3+ years’ experience in a barista role 

Hands-on experience in beverage preparation (espresso, brewed coffee, teas, etc.) 

Barista certification is a plus 

Intermediate English level (spoken and written) 

Highly proficient in MS Office (Word, Excel, PowerPoint, Outlook) 

Ability to keep matters confidential and possess a calm demeanor; capable of consistently maintaining a high level of composure and job focus 

High level of professionalism; excellent written and verbal communications skills 

Strong organizational skills and attention to detail 

Adaptable; ability to anticipate needs 

Effective priority and time management skills 

Ability to excel in a fast-paced, high-pressure environment 

Ability to communicate and interact effectively with all levels of management 

Exceptional customer service skill 

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include subsidized health and life insurance, annual bonus, LinkedIn learning, holiday observance, and employee assistance programs.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. We also reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.