**DESCRIPTION** **What are we looking for?** Mosaic is currently looking for a **Full-Time** **Office Admin/Receptionist** to join our team based out of our Head Office location. **What will you do?** As an Office Administrator **,** you will ensure smooth, secure operation of the Head Office as it relates to working environment, equipment and office practices. To deliver a positive first impression which reflects Acosta's values/culture to all visitors as well as new employees. Provide a primary point of contact and expertise for arriving visitors and residents of our facility. **RESPONSIBILITIES** Reception: * Greet and manage all arrivals & departures from the office with a high degree of professionalism and awareness * Receipt and distribution of Canada Post mail and faxes * Maintain Boardroom Calendars * Maintain Storage room to standard * Health and Safety awareness * Follow Facility Process Checklist * Manage building Access Cards and Parking Badges * Place bi-weekly office supplies order and process monthly invoice reconciliation * Maintain AV / Projector bookings * Support with meeting/training catering requests * Support Shipping & Receiving as needed * Support in maintenance of office equipment, including repair requests with supplier * Participate in identifying and setting up process improvements * Participate in researching and documenting policy and process changes * Maintain standards for overall reception practices * Maintain facility supplies replenishment * Maintain cleanliness standards and order for all office facilities * Other duties assigned by Office Manager from time to time **QUALIFICATIONS** **Qualifications:** + Strong written & verbal communication skills + Proficient user of Microsoft Office & interest in other software tools + Significant strength in the area of organization and time management + Self-motivated to perform a broad variety of organizational and administrative tasks within a day and exhibit initiative to do what is necessary to produce quality results **Education:** * Post-secondary education or 1-2 years of related experience **ABOUT US** Acosta is a part of Acosta Group – a collective of the industry’s most trusted retail, marketing and foodservice agencies reimagining the way people connect with brands at every point in their shopping journey. Specializing in retail sales services, digital strategy, and business intelligence, Acosta empowers brands to thrive in the world of omnichannel shopping. Our sales and digital teams build lasting relationships, ensuring our client brands get the space they deserve in stores and outperform the competition online, while our merch reps make brands shine in retail locations across the world. But it’s not just about what we do – it’s about who we are. With a team of over 20,000 associates, we’re a community of forward-thinking, value-driven professionals committed to an unmatched level of trust and transparency in the industry. And, we understand the importance of work-life balance, which is why many of our field roles provide our associates with flexible scheduling options. Join us and be a part of a team that values growth and making a real impact for our clients, retail partners and their customers. Acosta Group is an equal opportunity employer and will ensure that applicants with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed, please contact AskHR@acosta.com. Be sure to include "Applicant Accommodation" in the subject of your email to expedite the request. Acosta Group believes in good faith that the minimum and maximum annual salary or hourly compensation range for this opportunity is accurate and reasonable at the time of posting. By applying, you agree to our Privacy Policy and Terms and Conditions of Use. **\#DiscoverYourPath** Acosta, and its subsidiaries, is an Equal Opportunity Employer **Job Category:** Administration **Position Type:** Full time **Business Unit:** Sales **Salary Range:** $45,000.00 - $50,000.00 **Company:** Acosta Canada Corporation **Req ID:** 6187