Company Description

“We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder

Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.

Organic Growth – Expeditors promotes from within. As a shining example, our CEO started as an entry level employee in our San Francisco office 31 years ago.

15,000 trained professionals250+ locations worldwideFortune 500Globally unified systems

Job Description

Manage and review accounts payable and provision activities according to company requirements by providing quality financial, clerical, and administrative services.   

Tasks and Duties

Ensure reception area is tidy and presentable.Receive, sort and distribute daily mail/courier/deliveriesMaintain security & safety procedures by controlling access via the reception desk (monitor visitor logbook, issue visitor badges etc.)Review all service provider invoices for appropriate documentation, provisions and approval prior to paymentEnsure proper and timely entry of payables, deposits, expenses, payment requests, etc. into financial systemsMonitor and manage accounts, including statement reconciliation to ensure the timely payment of all open payables.Review data to identify unresolved payment issues, gaps in internal and external processes, and payment trends.Proactively identify challenges in our payment and billing processes and assist the network in developing action plans to improve.Provide visibility to high-risk areas, and issues.Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.Effective communication with each vendor, service provider and district on all open invoices with escalations on items that are at-risk or past due.Build and maintain strong, collaborative relations with vendors and the internal network.Update internal systems with detailed notes listing actions and timely follow-up.Ensure service provider profiles are kept current and reflect corporate requirementsRespond to all service provider inquiries and reconcile vendor statements monthly and quarterly.Research, reconcile and resolve invoice discrepanciesResponsible for check research and stop payment requests as outlinedAssist with month end closing by identifying any necessary reclassifications and accrualsAssist with other projects, ad-hoc data analysis and other tasks as assigned by the management team.Understanding of Expeditors systems to easily navigate, resolve issues and perform outlined responsibilitiesDisplay willingness, without request, to aid and assist team membersWorks with internal customers in Operations to provide support and assist with cost accounting and billing

QualificationsKnowledge of Expeditors internal billing processes and accounting systems and minimum one year of relevant experience in Accounting and/or industryTechnically proficient and have strong accounting, analytical, financial modeling, and research skillsExcellent organization skills and detailed-orientedMotivated self-starter and work with urgencyAbility to thrive in a fast-paced and dynamic environmentExcellent written and oral English communication skillsExperience working with Microsoft Word, Excel, OneNote, Teams, PowerBI, SharePoint, and OutlookFluent in English; proficiency in French is an asset

Additional Information

Expeditors offers excellent benefits:

Paid Vacation, Holiday, Sick TimeHealth Plan: MedicalLife InsuranceEmployee Stock Purchase PlanTraining and Personnel Development ProgramGrowth opportunities within the companyEmployee Referral Program BonusAnnual Compensation is from CAD $38,000 to $42,000